Manage front office daily operations: reception, phone and mail handling, student intake and recordkeeping, inventory and mail coordination, event support, translation for families (IEP meetings), assist operations manager and principal with projects, and maintain confidentiality and communication with staff and families.
Office Coordinator
The mission of Equitas Academy is to prepare students for college, careers, and life pursuits, and inspire them to be champions of equity. We currently serve over 2,000 students and operate four elementary schools, two middle schools, and one high school in the Pico-Union neighborhood of Los Angeles. The Office Coordinator is responsible for the daily operations of the front office, under the general supervision of the School Operations Manager.
Hours
7:00am - 4:00pm, Monday - Friday
Responsibilities:
- General reception including answering phones, opening mail, and greeting visitors
- Collect and enter data into administrative databases Intake and direct students coming to office for medical, behavioral, and other reasons
- Assist School Operations Manager with managing and maintaining inventory of school supplies
- Coordinate school mailings
- Maintain student information files and other filing systems
- Ensure confidentiality regarding school and student records
- Support recruitment and enrollment efforts for students
- Translate parent and family meetings, including IEP meetings
- Help coordinate special events
- Follow policies and procedures for health, safety, and nutrition
- Maintain open lines of communication with staff, parents, and other stakeholders
- Assist School Operations Manager and School Principal with special projects
- Other duties as assigned
Knowledge, Skills, and Abilities
- Excellent verbal and written communication skills in English and Spanish
- Meticulous attention to detail
- Ability to manage several projects and demands simultaneously
- Experience working in a school setting preferred
- Strong technological proficiency in Microsoft Office; comfortable using a Mac and learning new technologies
- Strong commitment to our mission of preparing all of our scholars to attend and graduate from four-year colleges and universities
Qualifications and Experience
- Bilingual-Spanish required
- High School Diploma required; some college preferred
- Experience working in a school setting preferred
- Demonstrated ability to work well in fast-paced environment, with changing responsibilities
Salary and benefits
This is a full-time position. Competitive hourly wage, starting at $21/hour. Benefits include medical/dental/vision coverage and paid sick and vacation time off.
Commitment to Diversity
Equitas Academy is actively seeking to build a diverse and experienced team of educators. We do not discriminate on the basis of race, color, gender, handicap, age, religion, sexual orientation, or national or ethnic origin. We are an equal opportunity employer.
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