Office Coordinator

| Los Angeles

Factual is looking for an Office Coordinator who is eager to learn, constantly searching for ways to improve processes and genuinely interested in a position where you can directly impact many aspects of a growing company.

As an Office Coordinator, you will be deeply involved in our day-to-day office operations, including facilities and administration management. You are an ambitious and enthusiastic individual who can successfully take on a number of responsibilities to support our team including coordinating, ordering supplies and maintaining the overall cleanliness and organization of the office. You are organized, self-driven, and a utility player who is ready to jump in and help out where needed.

What you’ll do:

  • Welcome all visitors courteously, determine their needs, and directs them to the proper person.
  • Assist with coordinating logistics of office space and deliveries.
  • Serves as point of contact for vendors.
  • Monitor conference room scheduling, set-up, breakdown. Ensure that teleconferencing and audiovisual equipment is connected and functioning as needed and that rooms are neat and clean.
  • Order supplies, and maintain kitchen inventory for all kitchen areas.
  • Work with IT on the resolution of issues that arise in the office.
  • Work with building management regarding facility needs and repairs.
  • Help plan, organize and execute company events, including weekly lunches, quarterly all-hands meetings, team lunches, team-building events, company off-sites, etc..
  • Help other departments as needed.

What we’re looking for:

  • An ambitious, bright and intellectually curious person. You enjoy teaching yourself new things, and you’re naturally driven to be the best at what you do.
  • You possess a positive disposition to ensure a pleasant experience for guests and cultivate a fun and inviting office atmosphere for employees.
  • Outstanding communication skills, both written and verbal.
  • Strong organizational and administrative skills.
  • Ability to multi-task and handle multiple projects at a time.
  • Skilled with Excel, Word, PowerPoint, and their Google Docs equivalents.
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