Office Assistant

At Motorola Solutions, we believe that everything starts with our people. We’re a global close-knit community, united by the relentless pursuit to help keep people safer everywhere. We build and connect technologies to help protect people, property and places. Our solutions foster the collaboration that’s critical for safer communities, safer schools, safer hospitals, safer businesses, and ultimately, safer nations. Connect with a career that matters, and help us build a safer future.

THE OPPORTUNITY

Silvus is seeking an Office Assistant whose primary responsibility will be providing support for the company with maintaining/ordering food, beverages, and supplies for all company break rooms and as well as oversight for the 1600 main kitchen. This position reports to the Office Manager on the Human Resources team.

The position is full-time, on-site daily Monday through Friday. The location for this role is Silvus Technologies’ HQ in the heart of vibrant West LA.

The following is a list of at least some of the current essential job functions of the position. Management may assign or reassign duties and responsibilities at any time at its discretion.

ROLE AND RESPONSIBILITIES

• Primary responsibility to support maintenance/ordering of company supplies, food, beverages as well as daily stocking of all break rooms and main responsibility for the 1600 main kitchen, coordinating with the Receptionist as needed.

• Responsible for the weekly set up of office lunches and monthly birthday celebrations; assist with other event planning as requested.

• Assist with internal deliveries, including logging and delivering items to the appropriate recipients.

• Keep the office area clean and tidy.

• Support office filing, storage, and document management processes, including faxing, scanning, and copying.

• Serve as back up for the front desk team.

• Greet visitors and follow security protocol, directing guests to the correct staff member.

• Answer phones and transfer to the appropriate staff member; take and distribute accurate messages.

• Follow visitor protocol and process visitor request forms as needed.

• Assist with documentation and logging activities, including data entry.

• Support teams with various administrative and operational tasks.

• Be supportive of the Office Coordinator with the following tasks as needed or when out of the office:

  • Manage office tasks and communications.

  • Coordinate and organize appointments, meetings, and travel arrangements for staff.

  • Coordinate and maintain staff administrative records such as internal employee badges and keycards, parking, as well as all directories and seating charts.

  • Type documents, reports, and correspondence.

• Perform other related duties of which the above are representative.

REQUIRED QUALIFICATIONS

• High School Diploma or GED.

• Excellent organizational skills and ability to prioritize and take initiative.

• Demonstrated commitment to customer service with a high emphasis on a professional and friendly attitude, attire, and demeanor.

• Internet skills including use of email, group messaging, and digital data collection.

• Effective oral and written communication skills.

• Attention to detail, accuracy, flexibility, reliability, and teamwork.

• Prior experience in a fast-paced office environment, meeting multiple deadlines.

• NOTE - Must be a U.S. Person (U.S. Citizen, or U.S. Permanent Resident) due to clients under U.S. federal contracts.

•  All employment is contingent upon the successful clearance of a background check and drug testing.

PREFERRED QUALITIFICATIONS

• Highly proficient in Google Suite and MS Office (Excel, Word, PowerPoint).

• Capability for critical thinking and problem-solving.

• Ability to maintain confidentiality.

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS

• Extended periods sitting at the front desk.

• Ability to regularly lift and carry up to 25 lbs.

• Walking/Moving around multiple floors and offices.

CA Pay Range: $24 / hourly

• High School Diploma or GED.

• NOTE - Must be a U.S. Person (U.S. Citizen, or U.S. Permanent Resident) due to clients under U.S. federal contracts.

• All employment is contingent upon the successful clearance of a background check and drug testing.

Our U.S. Benefits include:

• Incentive Bonus Plans

• Medical, Dental, Vision benefits

• 401K with Company Match

• 10 Paid Holidays

• Generous Paid Time Off Packages

• Employee Stock Purchase Plan

• Paid Parental & Family Leave

• and more!

EEO Statement

Motorola Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion or belief, sex, sexual orientation, gender identity, national origin, disability, veteran status or any other legally-protected characteristic. 

We are proud of our people-first and community-focused culture, empowering every Motorolan to be their most authentic self and to do their best work to deliver on the promise of a safer world. If you’d like to join our team but feel that you don’t quite meet all of the preferred skills, we’d still love to hear why you think you’d be a great addition to our team.

We’re committed to providing an inclusive and accessible recruiting experience for candidates with disabilities, or other physical or mental health conditions. To request an accommodation, please complete this Reasonable Accommodations Form so we can assist you.