Office Assistant FT

JOB DESCRIPTION 

JOB TITLE: OFFICE ASSISTANT-DAY PROGRAM  

EMPLOYEE STATUS: At Will, Non-Exempt, Full-Time 37.5hrs/week  

AGENCY: Central Valley Training Center 

SUPERVISES: N/A 

REPORTS TO: Program Director 

WORK TYPE: In-Person 

STARTING SALARY: $23.10/hour 

BENEFITS OFFERED: Medical, Dental, Vision, and Life Insurance, 401k, Vacation, Sick, Holidays, and Personal Holidays   

(This job description is not an implied contract for employment.  It is a management tool for assigning work.) 

STATEMENT OF JOB 

Under the direct supervision of the Program Director, the Office Assistant is responsible for assisting in front office operations which provide support services to program services.  The support services will consist of receptionist, general clerical, word processing/data entry and light bookkeeping duties. The Office Assistant must maintain a required status as an approved driver and confidential employee.  The Office Assistant will be responsible for implementing and following procedures established by Administrative Services.  Complies with Agency policies and procedures and demonstrates appropriate Employee Standards of Conduct. 

DAILY RESPONSIBILITIES 

• Receive, monitor and direct all incoming calls; takes messages; and communicate appropriate action. 

• Greet all visitors; answer questions; and give directions; provide applications for employment to prospective employees 

• Enter data and complete all word processing requests. 

• Sort; date stamp; forward mail to appropriate staff.  All mail requiring a response or deadline must be maintained in suspense file and checked daily. 

• File correspondence, data and miscellaneous records. 

• Maintain an organized, professional environment in the office and insures general upkeep. 

• Assist staff with daily reports and periodic reports as needed.   

• Reference employee’s driver license, vehicle insurance on a daily basis to ensure compliance. 

• On a weekly basis monitor maintenance of office equipment. 

• Assist staff with reports to the Regional Center and all correspondence relating to participants. 

• On a monthly basis, maintain employee accrual records; check program documentation for accuracy; and complete monthly attendance reports. 

• Perform related duties as assigned. 

DESIRED SKILLS AND ABILITIES 

Language Skills: 

• Clear and timely communication with others. 

• Follow written and verbal directions. 

• Present information effectively, accurately and thoroughly in a style others can understand and act upon. 

• Listen to others’ information, asks questions that clarify the intended message, and respond to questions from manager, participants, and outside organizations. 

Writing Skills: 

• Written work is thorough and accurate. 

• Written materials are provided in a timely manner and in a style others can use. 

Mathematical Skills: 

• Calculation of figures and amounts including addition, subtraction, multiplication, division, and percentages. 

• Ability to apply basic math concepts. 

Computer Skills: 

• Excel – Ability to develop and copy formulas and format worksheets. 

• Word – Ability to keyboard, prepare letters and simple documents including formatting, table development and spell check. 

EDUCATION and/or EXPERIENCE 

• High school diploma or equivalent; two years experience and/or training working in an office environment as a clerical or technical assistant. 

PHYSICAL DEMANDS  

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

• While performing the duties of this job, the employee must have the ability to sit, stand, walk, bend, squat, climb, kneel; use hands to finger controls; and talk or hear. The employee is occasionally required to reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. 

• Please note: This job description is not intended to be all-inclusive. The Employee will also perform other reasonable related business duties as assigned by the immediate supervisor and/or management staff as required. Assignments and duties may require additional work beyond normal work hours.  

• Central Valley Training Center, Inc. reserves the right to revise or change job duties and responsibilities as the need arises. This job description does not constitute a written or implied contract of employment. 

ESSENTIAL REQUIREMENTS OF THE JOB 

• Must be willing to travel locally up to 10% of the time. 

• Must be physically and mentally fit to work in accordance with the Company’s Physical and Mental Fitness standards; must be willing to complete a health screening physical examination that includes a drug screen and TB test. 

• Must meet state personnel licensing standards. 

• Must be willing to work within a culturally integrated workplace, and be willing to respect human differences based upon race, religion or religious creed, religious observance, color, caste, indigeneity, age, sex, sexual orientation, gender identity, gender expression, transitioning, or transgender status, genetic information, national origin, ancestry, protective hairstyles (including, but not limited to braids, twists, and locks, etc.) marital status (includes lawfully recognized same sex marriages), medical condition, disability, military service, military and veteran status, pregnancy, childbirth and related medical conditions, reproductive health decision making, off-duty cannabis use, and any other classification protected by federal, state, or local laws, regulations, ordinances, and any other characteristic that distinguishes people from one another. 

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