The Marketing Events Coordinator supports planning and execution of marketing events, manages logistics, and ensures a positive client experience.
Marketing Events Coordinator West
at Tevora
Reports to: Marketing Events Manager
Irvine, CA
If you haven’t heard of Tevora, it’s because we’ve done our job!
Tevora is a tight-knit community of professionals with a shared passion for our craft. Every day, we combine in-depth knowledge of cybersecurity, technology, and compliance to help create more secure digital environments. To Tevorans, every problem is a puzzle in need of solving. We strongly believe that if we put smart, driven people in a room together, they will accomplish great things. We maintain a supportive culture that celebrates continuous learning, diverse perspectives, and sharing the wins. That's why we have our eyes on you.
What’s the role?
Tevora is seeking a Marketing Events Coordinator to join our Marketing Events team in the west – a key role focused on supporting the planning and execution of client marketing events that drive brand awareness, client engagement, and sales success. This position requires someone who is highly organized, detail-oriented, travel-ready, and eager to contribute to a fast-paced marketing team.
In this role, you’ll travel across the country as you coordinate and execute luxury marketing events, including concerts, dinners, sporting events and more. Your job is to embody a positive customer experience as you manage logistics to ensure events run smoothly. You’ll work with caterers and venue managers to make sure our high-end events create an executive-level experience and live up to your most discerning standards.
You’ll thrive here if you're proactive, adaptable, and can balance multiple priorities with a positive attitude. Whether you're coordinating event communications, collaborating with internal teams, or wrapping up post-event logistics, your eye for detail and strong communication skills will help make every event a success.
The main responsibility of this job as a part of the marketing team is event coordination and execution for the West Coast of the United States. This position also has responsibilities assigned as needed at the direction of the manager or director.
Necessary skills and qualifications:
- Bachelor's degree in marketing, communications, or related field
- 1-3 years hands-on event planning experience
- Proven ability to work with clients or internal stakeholders
- Self-starter with ability to work independently or with a team
- Exceptional verbal and written communication skills
- Strong attention to detail and organizational skills
- Flexible and adaptable
- Working knowledge of communications and/or design software such as Word, PowerPoint, Excel, Canva, CVENT, etc.
- Experience with planning software such as Monday
Key Responsibilities:
- Travel regularly across country to coordinate and execute marketing events
- Event research and planning for marketing events
- Coordinate day-to-day execution for specific events and on-site logistics, including budget coordination and sponsor communication, with input from Manager and Director.
- Complete duties associated with event logistics including confirmation emails and calls; nametags and sign-in sheet creation
- Obtain presentations from director and sponsors
- Maintain sponsor communication regarding pre-event logistics and post-event wrap up
- Maintain sales/consulting team communication pre and post event
- On-site event coordination. Overnight travel required
- Conduct post-event duties including sending final attendee list to sales operations and logistical wrap up on attendance and budget to manager the day after the event
- Submit invoice request to accounting
- Interface with sales representatives to promote events to prospects
- Maintain accurate and up-to-date records of event details in project management tools such as CVENT and Monday.com
- Manage sourcing and purchasing branded swag and promotional items
- Manage expense reports for events team
- Event registration software management (Cvent)
- Collaborate with Internal Marketing Manager on internal events, to include holiday party and other events as needed.
- Responsible for managing, tracking and submitting entries to industry awards.
- Required to work in the Irvine, California office once a week minimum while Tevora is on a hybrid work schedule. Subject to change.
- Other duties as assigned by marketing leads.
Travel
- 50% or more
We’ve got you covered!
- Comprehensive benefits offering
- Paid time off and holidays
- 401 (k) with Company match
- Vibrant work culture
Additional requirements:
- A valid driver’s license is required.
- Eligibility to work in the United States.
EEOC Statement
Tevora is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, disability status, or other applicable legally protected characteristics.
Top Skills
Canva
Cvent
Excel
Monday.Com
PowerPoint
Word
Tevora Irvine, California, USA Office
Irvine, CA, United States
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