Provides executive administrative support, including calendar and travel management, expense reporting, meeting coordination, communications, and event support. Manages office operations such as vendors, supplies, catering, facilities requests, conference rooms, onboarding, visitor access, and safety procedures. Requires strong organization, discretion, communication, and the ability to work hybrid in Los Angeles while supporting occasional evening and weekend events.
City: Century City, CA (Los Angeles)
Onsite / Hybrid / Remote: Hybrid, 3 days per week in the Los Angeles office
Duration: 7 months to start with
Rate Range: Up to 43.27/hour in W2 (Depends On Experience)
Work Authorization: U.S. citizens, Green Card holders, and candidates with valid EADs. No H-1B, OPT, CPT, visa sponsorship, or visa-related
Must Have
- Executive administrative support experience.
- Hands-on experience with office operations, facilities, office services, or vendor coordination.
- Ability to work onsite in Los Angeles at least 3 days per week.
- Flexibility to support occasional evening and weekend events.
- Strong organization, attention to detail, and discretion with sensitive information.
Responsibilities
- Manage a senior executive’s changing calendar, resolve scheduling conflicts, and coordinate meetings across time zones.
- Arrange domestic and international travel, prepare expense reports, and support leadership meetings and team events.
- Coordinate with administrative teams, internal partners, senior leaders, and external contacts.
- Support office operations, including vendors, supplies, catering, facilities requests, conference rooms, and meeting technology.
- Help coordinate new-hire onboarding, visitor access, building coordination, and safety procedures.
- Draft and proofread executive communications, presentations, status updates, and meeting notes.
Qualifications
- Experience supporting executives and coordinating office or facilities operations.
- Strong written and verbal communication skills.
- Professional judgment and discretion when handling confidential information.
- Ability to manage competing priorities in a fast-paced environment.
- Customer-service approach when supporting employees, visitors, and partners.
Nice to Have
- Experience in media, streaming, technology, or a direct-to-consumer organization.
- Experience supporting senior executives in a growing or changing team.
- Experience coordinating large meetings, executive events, or employee engagement activities.
aKube Inc Los Angeles, California, USA Office
Los Angeles, California, United States
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