Manager, Recruiting Coordination

Notion helps you build beautiful tools for your life’s work. In today's world of endless apps and tabs, Notion provides one place for teams to get everything done, seamlessly connecting docs, notes, projects, calendar, and email—with AI built in to find answers and automate work. Millions of users, from individuals to large organizations like Toyota, Figma, and OpenAI, love Notion for its flexibility and choose it because it helps them save time and money.

In-person collaboration is essential to Notion's culture. We require all team members to work from our offices on Mondays, Tuesdays, and Thursdays, our designated Anchor Days. Certain teams or positions may require additional in-office workdays.

We’re looking for an experienced Recruiting Coordination (RC) Manager to lead and develop our AMER RC team. This is a people-first leadership role. Your primary responsibility will be overseeing the candidate experience and high-quality coordination across our hiring ecosystem.

Recruiting Coordinators play a critical role in driving candidate experience and ensuring operational excellence across the hiring process. In this role, you’ll focus on building a high-performing team, setting clear expectations, and creating the systems and support structures that enable coordinators to thrive.

Operational Excellence & Candidate Experience

• Ensure a consistent, high-quality candidate experience across all interview stages

• Thoughtfully scale the systems (e.g. Ashby, Notion), workflows, and tools that power coordination at Notion

• Continuously evaluate where automation, AI, and better system design can reduce manual work while preserving a high-touch candidate experience

• Drive documentation and clarity around our recruiting processes for internal and external stakeholders

Team Leadership & Development

• Manage, coach, and develop a team of Recruiting Coordinators across SF and NY

• Set clear performance goals and expectations aligned to recruiting priorities

• Establish and uphold standards for scheduling accuracy, communication, and interviewer readiness

• Conduct regular 1:1s, performance reviews, and career growth conversations

• Hire and onboard new team members as needed

• 8+ years of experience in recruiting; 2+ years of management experience

• Demonstrated success coaching and developing early-career talent

• Familiarity with Ashby or similar Applicant Tracking Systems

• Strong operational judgment and attention to detail

• Comfortable leading through change and ambiguity

• You don’t need to be an AI expert, but you’re curious and willing to adopt AI tools to work smarter and deliver better results.

• Experience with Notion, Workday, and Ashby

• Experience with recruiting analytics and advanced reporting

We hire talented and passionate people from a variety of backgrounds because we want our global employee base to represent the wide diversity of our customers. If you’re excited about a role but your past experience doesn’t align perfectly with every bullet point listed in the job description, we still encourage you to apply. If you’re a builder at heart, share our company values, and enthusiastic about making software toolmaking ubiquitous, we want to hear from you.

Notion is proud to be an equal opportunity employer. We do not discriminate in hiring or any employment decision based on race, color, religion, national origin, age, sex (including pregnancy, childbirth, or related medical conditions), marital status, ancestry, physical or mental disability, genetic information, veteran status, gender identity or expression, sexual orientation, or other applicable legally protected characteristic. Notion considers qualified applicants with criminal histories, consistent with applicable federal, state and local law. Notion is also committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, please let your recruiter know.

Notion is committed to providing highly competitive cash compensation, equity, and benefits. The compensation offered for this role will be based on multiple factors such as location, the role’s scope and complexity, and the candidate’s experience and expertise, and may vary from the range provided below. For roles based in San Francisco or New York City, the estimated range for total on target earnings (including base salary and on target incentive pay) for this role is $183,000 - $204,000 per year.

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