Manager, Meetings & Events

Sumitomo Pharma Co., Ltd., is a global pharmaceutical company based in Japan with operations in the U.S. (Sumitomo Pharma America, Inc.), focused on addressing patient needs in oncology, urology, women's health, rare diseases, cell & gene therapies and CNS. With several marketed products and a diverse pipeline of early- to late-stage investigational assets, we aim to accelerate discovery, research, and development to bring novel therapies to patients sooner. For more information on SMPA, visit our website https://www.us.sumitomo-pharma.com or follow us on LinkedIn.

Sumitomo Pharma America (SMPA) is focused on delivering therapeutic and scientific breakthroughs in areas of critical patient need spanning psychiatry & neurology, oncology, urology, women’s health, rare disease, and cell & gene therapies. The company’s diverse portfolio includes several marketed products and a robust pipeline of early- to late-stage assets. Building on Sumitomo Pharma’s 125-year legacy of innovation, SMPA leverages proprietary in-house technology platforms and advanced analytics capabilities to accelerate discovery, development, and help bring novel therapies to patients sooner. SMPA is a Sumitomo Pharma company. [For more information, visit Sumitomo-pharma.com]

Job Overview

We are seeking a dynamic, highly motivated, and detail-oriented individual for the position of Manager, Meetings & Events. The Manager will ensure seamless execution, cost efficiency, and an enhanced stakeholder experience.

Job Duties and Responsibilities

• Support planning and execution of internal meetings and events to ensure strong engagement and a seamless attendee experience.
• Coordinate program details and assist in developing timelines and agendas that outline all program requirements.
• Coordinate with internal teams (Facilities, IT) and external vendors to ensure seamless execution of onsite and offsite meetings, including technical readiness and services such as catering, AV/IT, and activities.
• Build and manage registration sites (Cvent) and oversee attendee communications and reporting.
• Maintain proactive, positive communication with stakeholders to ensure alignment on objectives and expectations.
• Assist with monitoring budgets, tracking expenses, and identifying cost-saving opportunities.
• Provide onsite meeting support, troubleshoot issues, and ensure smooth day-of execution.
• Handle multiple projects and deadlines effectively in a fast-paced environment.

Key Core Competencies

• Strong communication and collaboration skills; ability to manage stakeholders in a matrix environment.
• Detail-oriented with excellent organizational and project management skills.
• Ability to work independently and handle multiple priorities in a fast-paced environment.
• Experience managing executive-level and VIP meetings, ensuring a high standard of service.

• Results-driven, proactive, and adaptable to change.
• Familiarity with meeting technology platforms (Cvent experience required).

Education and Experience

• Bachelor of Science/ Bachelor of Arts or equivalent relevant experience 
• Minimum 6 – 8 years (w/o Master’s) or 4–6 years (with Master’s) of experience in meeting and event planning, preferably in the pharmaceutical or biotech industry.
• CMP certification a plus.
• Experience managing vendors and budgets.
• Proficiency in Cvent and Microsoft Office Suite.
• Preference to candidates located near offices in Marlborough, MA

The base salary range for this role is $117,200 to S146,500. Base salary is part of our total rewards package which also includes the opportunity for merit-based salary increases, short incentive plan participation, eligibility for our 401(k) plan, medical, dental, vision, life and disability insurances and leaves provided in line with your work state. Our robust time-off policy includes unlimited paid time off, 11 paid holidays plus additional time off for a shut-down period during the last week of December, 80 hours of paid sick time upon hire and each year thereafter. Total compensation, including base salary to be offered, will depend on elements unique to each candidate, including candidate experience, skills, education and other factors permitted by law.

Disclaimer: The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Disclaimer: The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Confidential Data: All information (written, verbal, electronic, etc.) that an employee encounters is considered confidential.

Compliance: Achieve and maintain Compliance with all applicable regulatory, legal and operational rules and procedures, by ensuring that all plans and activities for and on behalf of Sumitomo Pharma America (SMPA) and affiliates are carried out with the "best" industry practices and the highest ethical standards.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Mental/Physical Requirements: Fast paced environment handling multiple demands. Must be able to exercise appropriate judgment as necessary. Requires a high level of initiative and independence. Excellent written and oral communication skills required. Requires ability to use a personal computer for extended periods of time.

Sumitomo Pharma America (SMPA) is an Equal Employment Opportunity (EEO) employer

Qualified applicants will receive consideration for employment without regard to race; color; creed; religion; national origin; age; ancestry; nationality; marital, domestic partnership or civil union status; sex, gender; affectional or sexual orientation; disability; veteran or military status or liability for military status; domestic violence victim status; atypical cellular or blood trait; genetic information (including the refusal to submit to genetic testing) or any other characteristic protected by law.