Legal Administrative Assistant

About the Role

We are seeking a Legal Administrative Assistant with real-world experience in a corporate law setting. This role is an immediate opening for a detail-oriented and organized candidate to join our dynamic legal team. The ideal candidate will possess strong administrative and analytical skills and a solid understanding of legal and related administrative procedures in an in-house legal environment. This role is crucial in providing support to our in-house Legal Department, and assisting with ensuring its continued smooth operation. The Legal Administrative Assistant will report to the Sr. Corporate Paralegal and work closely with the legal team staff in various areas.
This role is primarily remote. Candidates located in the Bay Area are expected to come onsite to our Novato office on an as-needed basis.

Responsibilities:

• Maintain all legal records, including digital and hard copies and electronic filings of legal documents and emails, and processing files for storage
• Coordinate document preparation, mailings and paper and electronic filings, and related processes
• Manage and monitor Certificate of Insurance (COI) and endorsements with external teams 
• Keep the team on track by calendaring critical deadlines 
• Liaison between various company stakeholders and outside parties
• General administrative duties as assigned by legal staff
• Coordinate meetings, conference calls, and travel arrangements.
• Process and file invoices, check requests and maintain related payment records

Basic Qualifications: 

• AS or AA degree or equivalent certificate required, BS or BA preferred
• Previous experience in law office or in-house legal department required
• 4+ years of experience as a Legal Administrative Assistant, Legal Secretary or Law Clerk
• Legal experience in intellectual property, international business, corporate governance or commercial litigation preferred but not required
• Strong administrative skills and the ability to work under deadlines in a fast-paced environment; ability to coordinate multiple tasks concurrently
• Strong organizational skills and attention to detail
• Strong analytical skills, knowledge of legal processes and the desire to learn 
• Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)
• Proficiency in Google Workspace and related apps
• Must be a team player with a positive attitude and willingness to follow internal procedures
• Discretion in handling confidential and sensitive information
  
  

Preferred Qualifications:

• Experience with JIRA, Slack and Adobe is a plus

• Annual Bonus Program
• Healthcare: 100% medical, dental, and vision coverage for employees (50% for dependents)
• 401k with 4% employer match
• Generous PTO in addition to our Week of Zen - the time between Christmas and New Year’s to relax and recuperate 
• Fully Paid Parental Leave - 16 weeks for birthing and non-birthing parents 
• Tech Stipend - $50 USD per payroll  towards tech & cell phone expenses
• Annual Zenni Gift Card - to use towards our products!

In addition to other forms of compensation like perks and benefits, the estimated range for this role is $87,000 - $108,000. The final offer will be determined based on permissible, non-discriminatory factors such as skill set, experience, geographical location, market conditions, and other organizational needs. The Company reserves the right to change, modify, or revisit the salary range for various reasons including business needs.

(U.S. ONLY) Please Note: We are registered in some, but not all states. If you are located in one of the following states full time, we welcome you to apply: Arizona, California, Colorado, Connecticut, District of Columbia, Florida, Georgia, Illinois, Iowa, Kansas, Massachusetts, Michigan, Minnesota, Mississippi, Missouri, Nevada, New Jersey, New York, Ohio, Oregon, Texas, Utah, Virginia.