Leave & Accommodations Specialist

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Meow Wolf opens portals of possibility. Come as you are! 

We are individuals who inspire creativity in people's lives through art and exploration, so that our combined imaginations can transform the world we live in. We create immersive and interactive experiences that transport audiences into fantastic realms of story and exploration.  Our Vision is to be the world’s leading creative company, reimagining the paradigm of art and storytelling, to make a positive difference in the world.  

We share a strong commitment to Belonging through our values of: 

• Collaborative Creativity: We believe the act of creating together amplifies possibilities.

• Provocative Playfulness:  We celebrate the unexpected because it is the doorway to discovery.

• Outsiders Welcome: We are all outsiders at heart, and we create space for everyone to feel like they belong.

• Authentic Compassion: We are “kind punks” - supportive to each other and standing up for what we believe in.

• Audacious Courage: We have the courage to radically reinvent ourselves to push the boundaries of art.

If this all sounds like YOU, read on….

Job Description:

Location: On-site (Santa Fe, NM) or Remote, provided the candidate resides in one of the following markets: Santa Fe, NM; Denver, CO; Las Vegas, NV; Houston, TX; Dallas, TX; New York, NY; or Los Angeles, CA

Compensation: The base annual salary range for this position is $65,600 - $88,560. Compensation may vary based on candidate location and experience.

Deadline: The deadline for submitting applications for this position is April 21, 2026. Meow Wolf reserves the right to extend this deadline if necessary.

We are seeking a highly organized and detail-oriented Leave & Accommodations Specialist to manage all aspects of employee leaves of absence (LOA), reasonable accommodations, and workers' compensation claims for our diverse workforce, which includes both salaried and hourly employees across multiple locations. This role is critical in ensuring compliance with all federal, state, and local employment laws, reducing risk, and promoting a supportive work environment.

Key Responsibilities:

Leaves of Absence (LOA) Management

• Administer and manage all types of leaves of absence, including FMLA, state-mandated leaves, military leave, personal leave, and company-specific leave policies.

• Serve as the primary point of contact for employees regarding leave inquiries, eligibility, required documentation, and return-to-work procedures.

• Ensure timely distribution of all legally required notices and documentation related to leave (e.g., eligibility notices, designation notices).

• Coordinate with payroll and benefits teams to ensure accurate tracking of paid and unpaid leave time and maintenance of benefits during leave.

• Maintain accurate and confidential records of all leave documentation in compliance with regulatory requirements.

Reasonable Accommodations (ADA/ADAAA)

• Manage the interactive process for requests for reasonable accommodation under the Americans with Disabilities Act (ADA) and state/local equivalents.

• Collaborate with employees and management to assess accommodation requests, explore potential options, and implement agreed-upon solutions.

• Document the interactive process and outcome, ensuring compliance with relevant regulations.

• Work closely with managers to ensure understanding and proper implementation of accommodation plans.

Workers' Compensation

• Manage the end-to-end workers' compensation process, including timely reporting of claims to the third-party administrator (TPA) and insurance carrier.

• Act as the liaison between employees, medical providers, TPA, and management throughout the claim lifecycle.

• Monitor and track all workers' compensation claims, ensuring appropriate documentation and adherence to jurisdictional requirements.

• Facilitate return-to-work programs, including managing temporary light duty assignments for injured employees, coordinating with managers to ensure suitable tasks are available for both salaried and hourly positions.

• Analyze workers' compensation data to identify trends and recommend preventative safety and compliance initiatives.

Compliance and Record-keeping

• Maintain expert knowledge of federal, state, and local laws pertaining to FMLA, ADA/ADAAA, HIPAA, and workers' compensation.

• Conduct internal audits of LOA and accommodations files to ensure completeness and compliance.

• Assist in developing and updating HR policies, procedures, and employee handbooks related to leaves, accommodations, and workplace safety.

• Provide training and guidance to managers and HR partners on compliance best practices.

Required Qualifications

• Bachelor's degree in Human Resources, Business Administration, or a related field.

• 3+ years of experience directly managing FMLA, ADA accommodations, and workers' compensation in a multi-state environment.

• Proven expertise in applying federal and state employment laws (e.g., FMLA, ADA, state-specific leave laws).

• Strong analytical, problem-solving, and organizational skills with exceptional attention to detail.

• Excellent written and verbal communication skills, with the ability to handle sensitive and confidential information with discretion.

• HR certification (e.g., SHRM-CP/SCP, PHR/SPHR) preferred

• Experience managing compliance for both hourly (non-exempt) and salaried (exempt) employee populations.

• Experience utilizing case management software for compliance tracking.

• Proficiency in HRIS systems and Microsoft Office Suite (Word, Excel).

Work Environment and Physical Demands 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed must be representative of the knowledge, skills, minimum education, training, licensure, experience, and/or ability required.  

Work Environment: 

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and scanners.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Physical ability to walk, stand, take stairs/slides/elevators, and navigate the elements during the day and night. Employee may be required to remain in a sitting or standing position for prolonged periods, and repeat motions that may  include the wrists, hands, and/or fingers. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.   Must be able to lift up to 10 pounds at times.

The employee will comply with company and OSHA standard workplace safety protocols. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Work Schedule:

This is a full-time position averaging 40 hours a week, Monday to Friday, 9am to 5pm MT or 10am to 6pm MST  – occasionally requiring flexibility to work during evenings or weekends based on business needs.

Supervisor Responsibilities:

This position does not require supervisory responsibility.

Travel: 

This position does not require travel.

Other Duties: 

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.  

IMPACT: Meow Wolf is committed to our DIY roots and grassroots community support principles. To document that commitment, we converted our legal designation into a Delaware Public Benefit Corporation and have certified as a B Corporation. As a B Corp, we have a triple bottom line of supporting financial, social and environmental wellbeing in our community.

INCLUSION:  Meow Wolf is an equal opportunity employer and prohibits discrimination and harassment of any kind. We are committed to ensuring all employees enjoy and thrive in a work environment where differences make us the vibrant, wonderful community we are! All employment decisions at Meow Wolf are based on business need, job requirements, and individual qualifications, without regard to race, color, ancestry, national origin, gender, pregnancy, sexual orientation, marital status, religion, age, disability, gender identity, results of genetic testing, veteran status, service in the military or any other characteristic protected by federal, state or local law.

BENEFITS:

The choices we make concerning our benefits during enrollment periods are among the most important we select for ourselves and our families. As part of the total compensation package for full-time employees, Meow Wolf offers a comprehensive benefits package that includes various options to meet individual healthcare and financial needs along with many perks.  

• Medical Insurance options: PPO & HDHP*

• Dental and Vision Insurance*

• HSA, HRA, and FSA options*

• 401k Retirement Plan

• Company paid Life Insurance Policy and Disability Coverage(s)*

• Voluntary Critical Illness and Life Insurance Policies*

• Company Paid Employee Assistance Program

• Paid Parental Leave for 12 weeks

• Discount off Meow Wolf Gift Shop Merch and Cafes

• Admission to Meow Wolf attractions for employees and guests

*Regular or Project Based Full-time positions

Please visit www.meowwolf.com/careers for more information.