Law and STAY FLY Programs Coordinator

Position Title: Law and STAY FLY Programs Coordinator 

Reports To: Law Site Manager

Community: Santa Clara County

Office Location: Santa Clara, CA (up to 50% hybrid role of in-person and remote)

Compensation: $27.53/hourly, generous benefits package

Status: Full-time, non-exempt

About Fresh Lifelines for Youth

Fresh Lifelines for Youth is an award-winning non-profit whose mission is to partner with youth to unlock their potential, disrupt the pipeline to prison, and advance justice in California and beyond. By 2030, through partnering with young people, communities, and systems, FLY will contribute to the fight for equity and justice by taking concrete steps to dismantle California’s pipeline to prison, equip 30,000 youth to transform their lives and create meaningful opportunities for them to live healthy, free, and productive lives. For more information about Fresh Lifelines for Youth, please visit: www.flyprogram.org

Law and STAY FLY Programs Coordinator - Position Summary

The Law and STAY FLY Programs Coordinator supports all functions of running an effective and efficient Law Program and STAY FLY Program in Santa Clara County, which includes assisting in volunteer recruitment, coordinating events, managing data entry, and leading the facilitation of FLY’s law-related education curriculum at program sites. 

Position Responsibilities

Manage Intake of Youth Referrals for the Law-Related Education (LRE) & STAY FLY Program 

• Process new youth referrals into the LRE & STAY FLY program throughout the program year, including contacting 90% of youth referred within 72 hours.
• Create clear communication lines with referral providers to expedite the referral process and generate/maintain positive relationships with referral sources such as school staff, families, public defenders, juvenile probation officers, and other community partners
• Responsible for organization and data entry of all referrals into internal database, Efforts to Outcomes (ETO)

Coordinate the Preparation of Supplies for Program Sites, Events and Trainings

• Organize and coordinate logistics for program training, workshops, field trips, and events, including purchasing supplies and snacks, reserving rooms and event venues, preparing and transporting materials, and ordering meals 
• Provide ongoing support for volunteer facilitators in terms of supplies and call logs
• Manually track all aspects of event execution in planning spreadsheets, as well as creating event flyers prior to events and trainings, as needed. 
• Complete necessary post-event data entry into our ETO database
• Manage and organize youth/young adult liability waivers, medical binders, volunteer paperwork, and ensure paperwork is up to date and physically with the team at each event—in case of youth emergencies
• Transport youth to and from designated program events and activities, as needed

Coordinate Volunteer Recruitment in collaboration with the Law Program Manager

• Assist the Law Program Manager in preparing all presentations for volunteer recruitment, including attending presentations, providing information to potential volunteers regarding the Law Program, and networking to increase volunteer recruitment as needed
• Coordinate, schedule, and participate in volunteer facilitator interviews, including providing packets/paperwork to the Law Program Site Manager and Programs Manager prior to the interview
• Process all volunteer clearances within 72 hours of the volunteer signing onboarding documents (including the background check waiver). All clearances must be completed before the volunteer is active at a site, including updating the Program Manager on clearance statuses

Provide General Programmatic and Administrative Support 

• Facilitate LRE Curriculum at various program sites
• Maintain accurate and up-to-date program information in FLY’s ETO database, Google Drive, and Dropbox folders, including program enrollment, attendance, and volunteer and youth paperwork.
• Generate attendance reports for the Law Program Site Manager, Program Manager, and external stakeholders, as needed
• Support with administrative work, such as case filings and reimbursements. 

Compensation & Benefits

This is a full-time, non-exempt position at an hourly rate of $27.53. Our Total Rewards Package also includes the following: 

• Full medical, dental, vision, and chiropractic healthcare, and retirement contribution match
• 10+ PTO Days
• 12 Holiday Days
• FLY provides 3-4 additional "rejuvenation days off" twice per year in July and December 
• Annual Wellness Funds 
• Annual Professional Development Funds
• Employee Assistance Program (paid for by FLY)
• Annual Staff Retreat, Holiday Party, End of Year Celebration, Team Off Sites, and other FLY Events
• Customize your Work Schedule (dependent on supervisor approval based on positional and departmental needs)
• Hybrid of In-Office and Remote Work (frequency of required in-person work is dependent upon the role)
• 8 Hours of Civic Engagement
• Mileage Reimbursement. 

At FLY, we have adopted a no-negotiation policy. This policy reflects our commitment to equity and ensuring that the offers we make to our candidates reflect competitive and appropriate compensation given the market and the role.

Our Commitment to Diversity, Equity, And Inclusion

At FLY, we embrace a diversity of identities, beliefs, thoughts, and experiences. We commit to creating an organizational culture of equity and inclusion to better serve our youth and communities. FLY is an Equal Opportunity Employer. We strive for an inclusive culture and a staff team that reflects diversity. Applicants for all job openings will be considered without regard to age, race, color, religion, sex/gender, national origin, sexual orientation, disability, veteran status or any other consideration made unlawful under any federal, state or local laws. We strongly encourage women; people of color, people who identify as part of the lesbian, gay, bisexual, transgender, and queer communities; people with experience in the juvenile justice or criminal justice systems; and people with disabilities to apply.  Fresh Lifelines for Youth is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or accommodation due to a disability, please contact us at (408) 263-2630 or [email protected]

COVID-19 Vaccination

At FLY, we are committed to the safety of our employees, clients, and all others who enter our workplace. As such, FLY would like to make clear that COVID-19 vaccination is a condition of employment. However, FLY does allow staff to apply for exemptions based on medical history or sincerely held religious beliefs or practices. This must be approved through FLY’s compliance department. If you have any questions or would like to learn more, please contact us at (408) 263-2630 or email [email protected]

What to expect

• Application with 8-10 questions and an applicant screening question. 
  • No Cover Letter Required
• 2-3 Interviews (for many roles, at least 1 would be in person)
• Meet w/FLY youth
• Work Product (Done in advance of the Final Round Interview)

Position Requirements

The ideal candidate will have a deep commitment to equity, social, racial, and economic justice. They will have the ability to build rapport, strong organizational skills, and project management skills to deliver high-quality services for youth. The candidate will believe in FLY’s vision and mission and will resonate with FLY’s values: accountable, dedicated, respectful, equitable and just, loving, innovative, hopeful, and youth-centered. 

Core Competencies: Skills and behaviors that FLY expects and develops all staff to exhibit across all positions at various levels of proficiency (early stage, intermediate, and advanced) 

• Cultural Responsivity: Demonstrates an openness and commitment to equity, justice, and belonging. This includes being aware of one’s own bias and privilege, building an understanding of systems of oppression, and valuing diverse perspectives; you take actions to learn and contribute to an environment that creates power-sharing, access, and opportunity within our community.
• High Quality: The ability to own your work, be accountable, and take initiative to produce high-quality results. This includes setting and achieving standards that demonstrate a high level of care and commitment to our mission, our population, our colleagues and our partners.
• Collaboration: The ability to work effectively within a team and intentionally across teams to contribute to FLY’s mission and agency goals. When working with others, you exercise your strengths and build on the strengths of others.
• Communication: The ability to convey information effectively with consideration of the situation and audience. This includes communicating clearly with people of different backgrounds and cultures in which you demonstrate self-awareness, empathy, and active listening. 
• Problem Solving: Applies critical thinking to problem solving that considers multiple perspectives and actively identifies creative solutions to address individual and systemic challenges. 
• Adaptability: The ability to adapt and respond to change effectively. This includes engaging in continuous learning, maintaining a solutions orientation, and proactively seeking opportunities to be supportive of change that  best serves our mission.

Note on Qualifications: In FLY’s quest for an equitable hiring process, candidates are encouraged to apply even if they feel they only meet 75% of the position requirements.