Coordinates virtual and in-person programs from registration through closeout. Responsibilities include building Salesforce registration sites, monitoring RSVPs, managing participant communications and calendar holds, coordinating AV vendors, running virtual workshops, maintaining trackers, finalizing deliverables, and supporting account and business development teams. The role requires managing multiple projects, working across time zones, and occasional domestic and international travel.
Independent Contractor, Program Services Coordinator
What You’ll Do
You will be successful in this position if you are passionate about customer service and are known for exceeding expectations. You need to be hyper-organized and completely comfortable working in a fast-paced, deadline-driven, virtual environment. You need to be self-motivated and able to work across multiple projects in different time zones. You will work closely with your Program Service Director to manage and execute the logistical pieces of each of your assigned programs.
A Day in the Life
Deliverables
- Build, send tests and manage event registration sites using Salesforce and marketing cloud
- Pull RSVP reports for each program, monitor number of registrations and use recruitment tactics provided when registration is low
- Manage communications with AV vendor as needed for your workshops
- Send calendar holds to accepted participants and keep calendar holds updated
- Monitor the shared inbox to reply all emails in a timely manner
- Run workshops virtually in the evening up to three times a month
- Run programs digitally, remotely, during congresses
- Update master tracker tasks daily
- Complete program closeouts, including finalizing participant lists and sending proper deliverables post-event
Internal Responsibility
- Communicate with Accounts team to monitor status of assigned workshops
Business Development
- Partner with account managers and cross-functional teams to support Vaniam Group business development initiatives
Other duties may be assigned to help drive deliverables within this role.
What You Must Have
Education and Experience
- Bachelor’s degree
- 2+ years experience coordinating logistics
Skills and Competencies
- You must be able to execute all deliverables according to both client and internal timelines
- You must be able to successfully balance multiple projects concurrently
- Working knowledge of digital marketing
- Working knowledge of Salesforce and marketing cloud
Travel Requirements
- Ability to travel within the US and internationally as necessary, based on project, client, and organizational needs (<5% travel expected)
The Team You’ll Work Closest With
You will work closely with your Curio Program Service Director as well as their counterparts on the Curio Account team. You may be HCP and client-facing during the planning stages of the program (via phone and email) as well as the on-site execution.
Similar Jobs
Financial Services
Reviews and validates credit monitoring analysts’ work to ensure covenant compliance, defaults, calculations, documentation, and loan agreement setup are accurate. Interprets legal and financial covenants, independently recalculates cash flow and leverage ratios, identifies control issues, guides corrections, and supports quality improvements across syndicated and bilateral lending arrangements. The role also requires knowledge of secured lending products, strong financial analysis, communication, documentation, and advanced Excel skills.
Top Skills:
ExcelMS Office
Cloud • Security • Software • Cybersecurity • Automation
Build and operate Go-based automation for PostgreSQL provisioning, configuration, upgrades, failover, scaling, and decommissioning at GitLab.com scale. Develop a PostgreSQL-as-a-service platform, integrate cloud infrastructure and infrastructure-as-code tooling, improve database performance and reliability, and create safe upgrade automation. The role includes production ownership, architecture leadership, code reviews, documentation, cross-team collaboration, mentorship, and using AI agents in engineering workflows.
Top Skills:
Cloud InfrastructureGoInfrastructure As CodeKubernetesPostgresRuby On RailsSQL
Other • Utilities
Sell T‑Mobile enterprise wireless and 5G solutions to large clients. Develop account strategies, acquire new logos, build C‑level relationships, lead complex negotiations, close high‑value deals, maintain pipeline discipline, and provide accurate forecasts and reporting.
Top Skills:
5GTelecomWireless
What you need to know about the Los Angeles Tech Scene
Los Angeles is a global leader in entertainment, so it’s no surprise that many of the biggest players in streaming, digital media and game development call the city home. But the city boasts plenty of non-entertainment innovation as well, with tech companies spanning verticals like AI, fintech, e-commerce and biotech. With major universities like Caltech, UCLA, USC and the nearby UC Irvine, the city has a steady supply of top-flight tech and engineering talent — not counting the graduates flocking to Los Angeles from across the world to enjoy its beaches, culture and year-round temperate climate.
Key Facts About Los Angeles Tech
- Number of Tech Workers: 375,800; 5.5% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Snap, Netflix, SpaceX, Disney, Google
- Key Industries: Artificial intelligence, adtech, media, software, game development
- Funding Landscape: $11.6 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Strong Ventures, Fifth Wall, Upfront Ventures, Mucker Capital, Kittyhawk Ventures
- Research Centers and Universities: California Institute of Technology, UCLA, University of Southern California, UC Irvine, Pepperdine, California Institute for Immunology and Immunotherapy, Center for Quantum Science and Engineering
