Human Resources Specialist

Are you ready to join a growth-oriented team where creativity meets innovation? At Ware Malcomb, we are a dynamic and forward-thinking design firm committed to pushing the boundaries. Our team-oriented, collaborative approach ensures that every project is a blend of visionary design, seamless project delivery, and we are actively engaged with both the community and the industry. Discover our vibrant culture to get an inside look into life at Ware Malcomb and the programs we offer. https://waremalcomb.com/life-at-ware-malcomb/

Due to our continued growth, Ware Malcomb has an exciting opportunity in our Corporate office located in Irvine, CA for a Human Resources Specialist (hybrid position 3 days per week in the office)!  We are all about culture at Ware Malcomb and we are looking for our next Human Resources team member, who culturally fits both on the Human Resources Team and the Ware Malcomb Team. 

Under the direction of the Senior Human Resources Specialist, the Human Resources Specialist is responsible for supporting the day-to-day Human Resources functions for multiple offices of a 28-office international design firm with 800+ team members and a great work culture. 

Responsibilities include, but are not limited to, partnering and assisting one of the Senior Human Resources Specialists with implementation and administration of the following Human Resources areas:  onboarding, policies, procedures, Canadian payroll, benefits, employee relations, legal compliance, training, workplace culture, and health and safety programs. 

Your Role

• Provides excellent customer service to all team members by responding to queries and resolving issues in a timely and professional manner 
• Performs Canadian payroll administration which includes: approving/auditing timesheets and generating reports as needed
• Supports the administration of all benefits plans, including record-keeping, billing, enrollment, and termination
• Ensures all team member records are maintained and updated with new hire information or changes in employment status
• Assists with the performance review process 
• Coordinates new hires’ processes, including offer letters, notification of offer letter acceptance, onboarding, etc
• Responsible for preparing various reports, which includes requests for proposal, etc
• Helps to facilitate company safety program, team member safety training, and conducting quarterly safety audits
• Performs Human Resources and Canadian payroll audits
• Maintains and audits efiles  
• Assists with organizing office and firmwide cultural events
• Supports specialized Human Resources-related projects as assigned

Qualifications

• Bachelor’s Degree in Human Resources, Business Administration, or related field
• Minimum of 1-3 years of generalist human resources experience and demonstrated knowledge in broad fields of human resources including: onboarding, benefits, employee relations, performance management, etc
• Experience with Microsoft Office programs is essential (Excel, Word, PowerPoint, Outlook, etc.)
• Experience with HRIS and payroll processing is required
• Deltek Vantagepoint experience is preferred
• Preferred experience with Canadian human resources
• High energy level and a positive attitude
• Comfortable performing day-to-day tactical activities in conjunction with multi-faceted projects
• Proven time management skills with the ability to thrive in a fast-paced yet rewarding environment and handle multiple tasks simultaneously
• Service oriented, yet assertive/persuasive when required
• Ability to work under pressure and maintain composure is essential
• Availability to work overtime as needed

This is a fantastic opportunity to roll up your sleeves and delve deeper into the Human Resources generalist field and support a great work culture.

Established in 1972, Ware Malcomb is a contemporary and expanding full service design firm providing professional architecture, planning, interior design, civil engineering, branding and building measurement services to corporate, commercial/residential developer and public/institutional clients throughout the world.

With office locations throughout the United States, Canada, Mexico and Brazil, the firm specializes in the design of office, industrial, science & technology, healthcare, multifamily, retail, and public/institutional projects.

The firm is also ranked among the top 15 architecture/engineering firms in Engineering News-Record's Top 500 Design Firms and the top 30 interior design firms in Interior Design magazine's Top 100 Giants. For more information, visit www.waremalcomb.com.