Human Resources Generalist

Academia.edu is a venture-backed, for-profit, and profitable company based in San Francisco. We are recognized as the world’s leading platform for researchers and scholars to share work, discover research, and connect with academics globally. Our bold vision is to democratize and accelerate the world's research, enhancing the speed of scientific discovery and technological progress for the benefit of everyone. We imagine a world where accessing academic papers is effortless, keeping track of cutting-edge research is seamless and collaborating with researchers is easier than ever before. Our platform empowers millions of scholars worldwide to push the boundaries of human understanding. We believe in the power of knowledge to change lives and the world, and our commitment to this mission drives everything we do.

Join us as we continue to redefine what's possible in the world of research. Discover careers that challenge, inspire and propel you toward a future where your ideas can truly change the world. At Academia.edu, we're not just shaping the future of research—we're shaping the future of possibilities.

About the Role

If you’re excited by the idea of building a great employee experience from behind the scenes and want to grow your HR operations career then we want to hear from you! In this role you’ll work with great tools, great people, and have real impact. This is a hands-on and detail-loving role that sits in the heart of the People team. The Human Resources Generalist is key to supporting and scaling the essential systems and processes of our HR department. You’ll ensure that our operations run smoothly, stay compliant, and evolve as the company grows.

The ideal candidate is someone who is proactive, detail oriented, and excited about HR operations. You have the drive to improve processes, raise issues when you see them, and find ways to do more with less. You’re a problem solver who values accuracy and compliance. You’re excited to develop your expertise in People systems, and you like HRIS administration, policies, and operations. You’ll work cross-functionally with Accounting, Facilities, and Recruiting teams, as well as work directly with external partners such as our benefits brokers, immigration counsel, and EOR vendor.

Responsibilities

Employee Support

• Be the first point of contact for general HR questions and support, including benefits, policies & procedures, and immigration questions

• Communicate our company benefits, policies, & procedures to employees accessibly and compassionately

• Own the company Human Resources wiki, currently on Notion, improving self-serve knowledge access

• Own the complete onboarding process for new employees

Administration

• Manage employee leave processes and ensure compliance with applicable laws

• Oversee employee benefits administration, enrollment, and employee communications

• Support immigration processes and documentation

• Ensure compliance with federal, state, and local regulations

• Manage vendor relationships such as benefit providers and global payroll/HR partners like Deel & Rippling

• Streamline and automate administrative workflows and processes

Data Entry

• Partner with the Controller on payroll-related data and administrative needs

• Manage and continuously improve our HRIS (Ripping) for data accuracy and reporting readiness

• Help manage and improve other People Ops systems and tools including CultureAmp, Deel, Notion, Sparrow and Gsuite

• Support compliance tracking and contribute to audits for both state and federal employment laws

Skills and Experience

• 3+ years experience in HR/People Ops

• Experience managing an HRIS system with Payroll

• Working knowledge of HR laws compliance

• Comfortable working independently and handling sensitive information

• Good judgement on sensitive situations and ability to partner with leadership

• Strong project management skills

• Attention to detail to a level where data integrity keeps you up at night

• Familiarity with immigration processes a plus

• Familiarity with Global employment operations also a plus

Academia is a proud equal-opportunity employer and we are committed to hiring and supporting a diverse workforce. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Compensation Range: $100K - $135K