Human Resources Coordinator

A.O. Reed, a Legence company

A.O. Reed & Co. was founded in 1914, and incorporated on September 19, 1929. Since then, the company has been a leading mechanical contractor specializing in HVAC, plumbing, and service. A.O. Reed’s headquarters includes offices, fabrication shops, and storage structures. A.O. Reed specializes in large commercial and industrial projects. This includes state-of-the-art hospitals and advanced laboratory buildings that serve the nation’s biomedical industry. We also construct large private facilities which include ballparks, amusement parks, and office buildings. A.O. Reed serves the public sector with numerous projects on university campuses and military facilities. A.O. Reed ensures our systems continue to run efficiently by providing the highest quality service to our customers. The key to our success is our ability to solve complex problems using our organization’s collective knowledge, hands-on experience, professional expertise, and technical tools. Our team charts new territories and delivers top-quality results. In the construction and service sectors, we never lose sight of our obligation to exceed expectations, honor our commitments, and follow our principles. A.O. Reed has set the bar high in customer satisfaction, workmanship, and integrity.

Job Summary:

AO Reed, a Legence company, is seeking a highly organized and detail-oriented HR Coordinator to join our dynamic team. The HR Coordinator will be responsible for providing essential HR administrative support, ensuring smooth HR operations. This position plays a crucial role in the employee lifecycle and will be involved in various HR functions. If you are a proactive individual with excellent communication skills and a passion for HR, we encourage you to apply.

Responsibilities:

• Coordinate new hire onboarding activities, such as coordinating pre-employment activities, preparing paperwork, conducting orientation sessions, and assisting with benefits enrollment.
• Maintain accurate and up-to-date employee records, ensuring compliance with company policies and regulations.
• Process employee changes, including promotions, transfers, and terminations, in the HRIS system.
• Responsible for the I-9 & E-Verify process including initial entry, audits, and re-verifications.
• Facilitate background and security checks for employees requiring access to secure project sites.  
• Support HR projects and initiatives, such as employee engagement programs and performance management processes.
• Assist in the implementation and enforcement of HR policies and procedures.
• Handle employee inquiries and escalate complex issues to the HR Manager as needed.
• Prepare HR-related reports and presentations for management as required.
• Ensure compliance with labor laws, regulations, and company policies in all HR-related activities.
• Maintain confidentiality and handle sensitive employee information with discretion.

Requirements:

• Bachelor's degree in Human Resources, Business Administration, or a related field preferred.
• 2+ years proven experience as an HR Coordinator or similar role is preferred.
• Familiarity with HRIS systems and proficiency in Microsoft Office Suite.
• Strong attention to detail and ability to manage multiple tasks efficiently.
• Excellent communication and interpersonal skills.
• Knowledge of state and federal labor laws and HR best practices.
• Ability to maintain confidentiality and handle sensitive information with integrity.
• High level of organizational and problem-solving skills.
• Flexibility to adapt to a fast-paced and changing work environment.
• Positive and collaborative attitude with a focus on teamwork.
• 100% in-office located in San Diego, CA.

Salary Range:

$27.00 - $31.00 per hour

We are unable to provide sponsorship for this position.

#LI-SC1 #LI-Onsite

About Legence
Legence (Nasdaq: LGN) is a leading provider of engineering, consulting, installation, and maintenance services for mission-critical systems in buildings. The company specializes in designing, fabricating, and installing complex HVAC, process piping, and other mechanical, electrical, and plumbing (MEP) systems—enhancing energy efficiency, reliability, and sustainability in new and existing facilities. Legence also delivers long-term performance through strategic upgrades and holistic solutions. Serving some of the world’s most technically demanding sectors, Legence counts over 60% of the Nasdaq-100 Index among its clients.

Benefits Overview
401(k) Plan with Company Match: Currently match contributions dollar-for-dollar up to 4% of eligible pay; immediate vesting. 
Health & Welfare Benefits: Employer provided medical, dental, vision, prescription drug, Employee Assistance Program and accident & illness coverage. 
Life and Disability Insurance: Eligible for employer-provided Long-Term Disability, Basic Life, and AD&D Coverage, with option to purchase additional coverage per plan terms.
Time Off: Vacation is 80 hrs/yr during your first 5 years, then 120 hrs/yr. Unused vacation rolls over up to 80 hrs (years 1–5) and 120 hrs (year 6+). Accrues each pay period, and unused accrued vacation time is paid out at separation per CA law. This is separate from CA sick leave; company holidays per policy.
Expenses: Business travel and related expenses reimbursed per company policy.

Reasonable Accommodations
If you need assistance or accommodations during the application or interview process, please contact us at [email protected] or your dedicated recruiter with the job title and requisition number.

Employment Eligibility
Candidates must have current work authorization in the U.S.; visa sponsorship is not available for this position.

Third-Party Recruiting Disclaimer
Legence and its affiliates do not accept unsolicited resumes from agencies; any such submissions without a prior signed agreement authorized by Legence Holdings LLC's CHRO or Director of Talent Acquisition will not incur fees and are considered property of Legence.

Pay Disclosure & Considerations
Where pay ranges are indicated, please note that a successful candidate’s exact pay will be determined based relevant job-related factors, including any of the following: candidate’s experience, skills, and qualifications, as well as geographic and market considerations.  We are committed to ensuring fair and competitive compensation for all employees and comply with all applicable salary transparency laws. 

Equal Employment Opportunity Employer
Legence and its affiliate companies are proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), marital or familial status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, other non-merit-based factors, and any other characteristic protected under applicable local, state or federal laws and regulations.
EEO is the Law