Human Resource Recruitment Specialist

Recruitment and Staffing

• Coordinate and manage recruitment activities, including posting job openings, screening applications, and scheduling interviews. 
• Review applications and resumes to identify qualified candidates based on job requirements and organizational needs. 
• Verify applicants certification and credentials with issuing board to confirm qualifications for the position. 
• Communicate with candidates throughout the hiring process regarding application status, interview schedules, and hiring decisions. 
• Coordinate interview logistics and collaborate with hiring managers to support candidate selection activities. 
• Prepare and extend job offers to select candidates 
• Conduct reference checks, employment verification, and background screening 
• Prepare job description, interview materials, recruitment reports, and hiring documentation. 
• Participate in job fairs, recruitment events, and outreach efforts. 
• Maintain recruitment records and applicant tracking systems. 
• Assist with developing and updating recruitment materials such as job descriptions, job applications, job announcements, and flyers. 

• Ensure recruitment practices comply with equal employment opportunity laws and organizational policies. 

Onboarding 

• Coordinate onboarding activities for new hires from offer acceptance through initial employment
• Request and collect required onboarding documentation, including employment forms, certifications, credentials, health records, and work authorization documents.
• Serve as a point of contact for new employees during the onboarding process and provide guidance regarding onboarding requirements.
• Coordinate with department managers and internal teams to ensure workstations, system access, badges, and necessary resources are prepared prior to the employee’s start date.
• Monitor completion of onboarding requirements and ensure all documentation is completed and accurate prior to the new hire’s start date
• Prepare onboarding training and educational materials

Workforce Development

• Review applications and resumes of student externs and preceptees 
• Verify required documentation prior to placement, including immunizations, health clearances, background checks, drug screening (if applicable), and current certifications (e.g., BLS). 
• Assign students to appropriate clinical or departmental areas based on program requirements, competency level, and organizational capacity. 
• Ensure all affiliation agreements, clinical rotation agreements, or preceptor agreements are current and properly executed prior to student placement. 
• Track and maintain accurate records of student externs and preceptees, including assignment dates, departments, supervising preceptors, and completion status. 
• Serve as a liaison between educational institutions, clinical preceptors, and internal departments to ensure smooth coordination of rotations. 
• Coordinate and manage onboarding processes for student externs and preceptees in collaboration with academic institutions and clinical departments. 
• Address performance, conduct, or compliance concerns involving student externs in collaboration with academic partners and clinical leadership. 
• Ensure timely completion of end-of-rotation evaluations and documentation 
• Maintain confidentiality of student records in accordance with applicable privacy laws and institutional policies. 

Human Resources Support

• Assist with policy implementation and employee communications. 
• Respond to employee questions regarding HR policies, procedures, and programs. 
• Maintain HR files, records, and documentation in compliance with legal requirements. 
• Assist with audits, reporting, and compliance activities. 
• Support HR projects, employee retention, training initiatives, workplace investigation, and employee engagement activities. 
• Perform other related duties as assigned. 

Required Education, Certification, and Experience

• Bachelor’s degree in human resources, business administration, or related field preferred. 
• Minimum of 1 year of human resources or administrative experience with recruitment or onboarding. 
• Knowledge of recruitment practices, onboarding procedures, and personnel recordkeeping requirements. 
• Familiarity with employment laws related to hiring and record retention. 
• Strong organizational skills and attention to detail. 
• Excellent customer service, communication, and interpersonal skills. 
• Proficiency in Microsoft Office Suite and HRIS or applicant tracking systems. 
• Ability to maintain confidentiality and manage sensitive information. 

Required Skills and Competencies

• Recruitment and candidate coordination 
• Onboarding and orientation facilitation 
• Personnel records administration 
• Attention to detail and accuracy 
• Organizational and time management skills 
• Communication and interpersonal abilities 
• Confidentiality and professionalism 
• Problem-solving and multitasking skills 
• Data entry and records management proficiency 

Physical Requirements

• Ability to sit, stand, walk, and use standard office equipment for extended periods. 
• Ability to occasionally lift and carry up to 20 pounds.
• May require occasional travel between work locations or attendance at training sessions.

This position operates in a professional office environment with occasional exposure to operational or clinical work settings.