Job Description

Job Description:

Works independently performing a wide range of complex and confidential administrative and clerical duties to support the program/event functions of the People Operations Department. Communicates with and provides services to a wide range of internal and external contacts. Anticipates and resolves problems; updates supervisor on status of projects.

What you'll do:

• Maintain budget sheets for actual and projected costs
• Prepare for engagement events and development opportunities
  • Order supplies
  • Setup rooms
  • Create and send weekly emails
  • Build surveys and track data
  • Distribute gifts and prizes
  • Track event attendance and build reports
  • Prepare training materials
  • Create and distribute the monthly events calendar
  • Load classes and events into Greenlight (GL) Learning Management System, monitor attendance, and generate reports
• Oversee the operations of our online and offline employee file system
  • Ensure files have accurate and complete information, signed documents and appropriate work-required paperwork
• On-boarding
  • Prepare welcome kits, administer orientation, and conduct new hire tours.
• Provide receptionist coverage for meal and rest breaks
• HRIS data entry
• Special projects as needed

Qualifications:

• 2+ years of related experience. Education beyond high school may count towards experience.
• Excellent interpersonal, written, and communication skills required.
• Strong research capabilities and motivated to achieve high standards.
• Ability to handle complex and confidential information with discretion.
• Highly organized and results driven with a commitment to quality, accuracy, and attention to detail.
• Experience with event management preferred.
• Strong organization and time management skills; a self-starter who can drive programs and results with minimal supervision.
• Must be able to comply with all company policies, rules, procedures, and Code of Conduct.
• Must be capable of working under tight time constraints in a high volume environment with multiple priorities.
• Excellent computer skills, including strong knowledge of MS Office including Word, Excel, PowerPoint, and Outlook.

LegalZoom is an Equal Opportunity Employer, dedicated to diversity.