Payroll Supervisor at Fair

| Santa Monica
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We’re looking for a dedicated Payroll Supervisor to join our team. Reporting to the VP of Accounting Operations, you will manage and process multi-state domestic and international payroll. You will have a prominent role on the team to ensure accuracy with current payroll processes, seek opportunities to upgrade internal processes, with a focus on accuracy of employee service. As Payroll Supervisor, you will also manage relationships with vendors on system implementations, interfaces, upgrades and enhancements.


  • Manage the end-to-end payroll process for a 300+ employee organization in a fast-growing fintech company with multi-state operations
  • Perform payroll-related functions including: processing new hires, termination status changes, tax changes, wage garnishments, deductions, direct deposit and 401k
  • Oversee the maintenance of payroll records and files including vacation and other accrued leave
  • Maintain current knowledge of company procedures, employee handbook, benefit plans, and legal requirements to ensure reports are accurate and we comply with all regulations 
  • Manage bi-weekly, monthly, quarterly, and annual Payroll Tax reconciliations; and promote solutions for any discrepancies by partnering with the Payroll Service Provider 
  • Process and validate all Payroll Tax-related transactions including: new hires tax set-up, termination payments, taxability of benefit deductions, Federal/State/Local tax withholdings, Supplemental Income taxation, Taxable Fringe benefits, Visa tax exemptions, stock, and equity grants
  • Provide recommendations that lead to payroll tax strategies; recommends changes in structure, procedures, and methods related to the payroll tax; propose strategies for implementing changes; oversee the implementation of changes 
  • Manage the relationship with Payroll Tax Service Provider to ensure accurate Payroll Tax payments and filings with the appropriate federal, state, and local agencies including federal tax withholding, state withholding, unemployment tax, 941’s, 940’s, W-2’s, W-3, annual state filings, and employee wage reports
  • Lead the preparation and presentation of Quarterly and Annual Payroll Tax reconciliations to department management 
  • Manage company-wide pre and post-Payroll Tax processes in accordance to departmental internal controls and standards and in compliance with federal, state, and local tax laws 
  • Support the following audits: Annual 401k audit and Worker’s Compensation Audit, and work with our auditors to gather information/documents, review processes, schedule meetings, resolve issues, and ensure any gaps are remedied 
  • Interpret and provide advice regarding the payroll tax ordinance; recommend solutions to politically sensitive situations; interpret complex policies and situations, evaluates and grants exceptions to procedures 
  • Lead Payroll Tax-related operations and support Month-End, Quarter-End, and Year-End Payroll deliverables

Required Qualifications:

  • Bachelor's degree in Accounting or related discipline 
  • HRIS/Payroll systems : Namely, UltiPro, Ceridian DayForce
  • Knowledge of the payroll function in a multi-state company including preparation, balancing, internal controls, and payroll taxes
  • Experience with equity and stock-based compensation payroll requirements
  • Knowledge in benefit programs, and compensation/equity principles and practices
  • Experience with monthly bonuses and commissions programs.
  • Experience with Excel (can perform complex functions)

Our Benefits:

  • 100% coverage of medical, dental and vision benefits for employees AND their families
  • Equity incentives
  • Unlimited vacation package
  • Up to four months 100% paid parental leave
  • Remote work stipend
  • 401(k)
  • Employee referral bonus
  • Diverse and inclusive culture
  • Leadership, mentorship, and learning programs

It’s Fair’s policy to provide equal opportunity in employment to all employees and applicants for employment. No person will be discriminated against in employment because of race, color, religion, gender, gender expression, gender identity, sex, medical condition (as defined by California law and which includes pregnancy or childbirth), national origin, age, physical or mental disability, political activity or affiliation, ancestry, marital status, protected veteran status, citizenship status, sexual orientation, genetic information, taking or requesting statutorily protected leave, or any other legally protected status where there is no bona fide occupational qualification or legitimate business reason for the differing treatment. In addition, Fair prohibits harassment on any of the bases listed above or any other characteristics protected under federal, state or local laws.

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An Insider's view of Fair

What are some social events your company does?

Fair thrives on creating an engaging culture and we do this by hosting monthly "Happy Hours" and this past year, we hosted a "Wellness Week" during Mental Health Awareness Month.


HR Coordinator

What makes someone successful on your team?

Successful team members listen intently to our customers, use their creativity and “native geniuses” to solve problems, and work together to improve the customer experience. Success comes in the form of growth and development opportunities, merit raises, and a sense of purpose and accomplishment in serving our customers.


VP, Customer Experience

What is your vision for the company?

My vision is to make Fair the leading marketplace for transacting on and financing a used car – and one of the primary ways that people access personal mobility globally. We’ll do this by delivering our customers real savings and a trusted transaction experience – and by acting as a true partner throughout the time they drive with us.



What are Fair Perks + Benefits

Fair Benefits Overview

Our name pretty much says it all. It’s our culture. It’s the way we treat our customers, our network of dealers and our fast-growing family of employees. We believe in hard work, and we believe hard work should be rewarded. That’s why we offer equity incentives, 100% coverage of medical, vision and dental premiums for employees and their families, 100% paid parental leave for up to 4 months, 401(k) retirement plan and a remote work stipend for every employee. The way we see it, better to be more than fair than not to live up to our name.

Friends outside of work
Eat lunch together
Open door policy
Unconscious bias training
Diversity manifesto
Diversity Employee Resource Groups
Hiring Practices that Promote Diversity
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
100% coverage for employees, including their spouse/domestic partner and children.
Vision Benefits
100% coverage for our employees, including their spouse/domestic partner and children.
Health Insurance Benefits
100% coverage for our employees, including their spouse/domestic partner and children.
Life Insurance
Wellness Programs
Mental Health Benefits
Retirement & Stock Options Benefits
Company Equity
Child Care & Parental Leave Benefits
Generous Parental Leave
Flexible Work Schedule
Remote Work Program
Family Medical Leave
Vacation & Time Off Benefits
Unlimited Vacation Policy
We offer unlimited PTO for regular, full-time employees.
Generous PTO
We offer 3 weeks vacation for hourly, full-time employees.
Paid Holidays
Paid Sick Days
Perks & Discounts
Casual Dress
Home Office Stipend for Remote Employees
Professional Development Benefits
Job Training & Conferences
Diversity Program
Lunch and learns
Cross functional training encouraged
Promote from within
Paid industry certifications
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