About the Chief Financial Officer and Chief People + Places Officer at Headspace:

Headspace is currently seeking an Executive Assistant to support our Chief People & Places Officer (CPPO) and Chief Finance Officer (CFO). This person will report to the CPPO while supporting both executive positions. They will be a partner; managing schedules and logistics, assisting with communications, and helping prioritize time. This person’s ability to exercise both great judgement and discretion is key. This person has superior organizational skills, keen attention to detail, the ability to meet deadlines, and juggle multiple high priority requests – all while interfacing professionally both internally and externally. A critical part of this person’s success will be in understanding the executives’ and company’s priorities to effectively organize time and make judgment calls on multiple competing initiatives. This person has the ability to think and plan holistically, taking both personal and business needs into consideration.

How your skills and passion will come to life at Headspace:

• Responsible for a broad variety of administrative tasks including: managing calendars, completing expense reports, preparing correspondence, arranging travel plans and itineraries, prepping daily/weekly meeting agendas and ensuring schedule coordination is completed for business and personal matters.
• Organize and attend team meetings.
• Be highly adept at multitasking, managing extensive scheduling, as well as proactively prepare for meetings and follow through.
• High technical acumen in the are of productivity software (G-Suite, Box, MS Suite and others)
• Research, prioritize, and follow up on incoming issues and concerns, including those of a sensitive or confidential nature.
• Strong project management skills and ability to take on and lead projects
• Partner with other Executive Assistants at the company to coordinate cross-department meetings and 1:1s.
• Use sound judgment and common sense to resolve most questions and problems independently, referring only the most complex issues to higher levels.

What you’ve accomplished:

• 4+ years of executive support experience.
• Provide a bridge for smooth communication between the executives and internal departments; demonstrating leadership, trust and credibility.
• Assist in follow-up of emails and calls; ability to exercise the utmost discretion on all matters.
• Assist in all meeting preparation; at times external research may be required.
• Develop, enhance, edit, and maintain a wide range of documents, including contacts, meeting notes, reports, charts, agreements, correspondence, and presentations This includes communication and correspondence that can be complex and highly confidential in nature.
• Thrive at working under pressure with the ability to handle a wide variety of activities with great discretion and professional poise.
• Previous experience working within Human Resources preferred.

How we feel about Diversity & Inclusion:

Headspace is committed to bringing together humans from different backgrounds and perspectives, providing employees with a safe and welcoming work environment free of discrimination and harassment. We strive to create a diverse & inclusive environment where everyone can thrive, feel a sense of belonging, and do impactful work together. As an equal opportunity employer, we prohibit any unlawful discrimination against a job applicant on the basis of their race, color, religion, gender, gender identity, gender expression, sexual orientation, national origin, family or parental status, disability*, age, veteran status, or any other status protected by the laws or regulations in the locations where we operate. We respect the laws enforced by the EEOC and are dedicated to going above and beyond in fostering diversity across our workplace. 

*Applicants with disabilities may be entitled to reasonable accommodation under the terms of the Americans with Disabilities Act and certain state or local laws. A reasonable accommodation is a change in the way things are normally done which will ensure an equal employment opportunity without imposing undue hardship on Headspace. Please inform our Talent team if you need any assistance completing any forms or to otherwise participate in the application process.

How to get started:

If you’re excited by the idea of seeing yourself in this role at Headspace, please apply with your CV and a cover letter that best expresses your interest and unique qualifications.