Hiring and Onboarding Coordinator

Description

Job Title: Hiring and Onboarding Coordinator

Reports to: Human Resources Manager

Anticipated Hiring Range: $27.00 - $31.25 

Classification: Full-time, 40 hours, exempt, benefits eligible

Schedule: hybrid 1-3 days/week in office

The Organization 

Community Partners offers expert guidance, essential services, and a strong dose of passion to help foster, launch, and grow creative solutions to community challenges. For almost 30 years, hundreds of individuals, groups, foundations, and other institutions have worked with Community Partners to create new nonprofit projects, establish coalitions, and manage major philanthropic initiatives to benefit the region. 

Across all program areas, Community Partners works toward our organizational vision: A vibrant society in which individuals and institutions use knowledge, resources, and relationships to build equitable, democratic, and thriving communities. 

Our work includes: 

Intermediary Programs 

We help foundations, corporations, government agencies and other institutions achieve greater impact. 

Fiscal Sponsorship 

We provide the structure, finance and administrative services, expert counsel that help nonprofit leaders succeed. 

Knowledge Sharing 

We offer workshops, reports, speaking engagements and a range of publications to help strengthen the field.  

Community Partners today works with upwards of 180 projects and initiatives and manages roughly $90 million in revenues annually. Our work spans the fields of civic engagement, arts and culture, education, racial and social justice, health, public policy, social services, and youth. To learn more, please visit us at www.CommunityPartners.org. 

Position Summary: 

The Hiring and Onboarding Coordinator completes onboarding logistics, including preparing new hire documentation and ensuring all compliance requirements—such as I-9 verification and background checks—are completed accurately and on time. The Hiring and Onboarding Coordinator partners closely with HR and hiring managers to support a positive, inclusive, and efficient hiring experience for all core staff and as assigned for projects. The coordinator serves as a key point of contact for candidates and hiring managers throughout the full talent acquisition lifecycle. This role is responsible for supporting recruitment operations, enhancing the candidate experience, and ensuring a seamless and compliant onboarding process for new hires.  In addition, the coordinator assists with supporting talent acquisition processes and strategies, drafting and posting open positions for both core employees as well as assigned for projects. They assist with facilitating offer and pre-employment activities and maintain accurate data within applicant tracking systems and HRIS platforms.

Essential Duties and Responsibilities:

· Post and manage job openings on the company careers page and external job boards to support hiring needs for core staff and as assigned for projects. 

· Serve as a primary point of contact for candidates throughout the recruitment process, ensuring a positive candidate experience through timely communication, follow-up, and guidance.

· Assist with coordinating and scheduling interviews between candidates, hiring managers, and interview teams, managing calendars and logistics for core staff and as assigned for projects. 

· Partner closely with hiring managers to facilitate a smooth and efficient hiring process, ensuring alignment, timely decision-making, and adherence to established hiring procedures. 

· Provide administrative support to hiring managers by maintaining and sharing templates, addressing FAQs, and helping align expectations around timelines, candidate experience, and process updates.

· Utilize standardized communication templates, including application confirmations, interview invitations, rejection notices, and offer letters. 

· Maintain and update employee records, files, and documentation to ensure accuracy and compliance.

· Serve as a point of contact for candidates and internal stakeholders, responding to general HR and recruiting-related inquiries while also escalating compliance concerns. 

· Perform other duties as assigned. 

Requirements

Required Qualifications:

· 2–3 years of experience in Recruiting or Talent Acquisition, preferably in high-volume or fast-paced environments supporting multiple roles and departments.

· Experience supporting recruitment efforts across a variety of positions, including administrative, operations, program roles, entry-level, and specialized positions.

· Experience coordinating with hiring managers and cross-functional teams, including scheduling interviews, preparing interview materials, and supporting offer processes.

· Experience onboarding hybrid employees. 

· Working knowledge of ATS (Applicant Tracking Systems), HRIS platforms, and timekeeping systems (e.g., Paylocity), with the ability to maintain accurate candidate and employee records.

· Proficiency in Microsoft Office Suite (Outlook, Teams, Word, Excel).

· Excellent communication, organizational, and interpersonal skills, with a strong attention to detail and a focus on providing a positive candidate and stakeholder experience.

· Demonstrated emotional intelligence and professionalism when working with candidates, hiring teams, and leadership.

Preferred Qualifications: 

· Bachelor's degree in HR, Business, or any closely related field; HR certification highly desired.

· Familiarity with sourcing tools and platforms (e.g., Indeed, LinkedIn, Handshake) to support candidate identification and outreach efforts.

Work Environment and Physical Demands: This role is primarily performed in a professional office environment and/or remote setting. Community Partners is a hybrid work environment, and this role would be expected to be in the office one - two days per week. The position routinely uses standard office equipment and requires the ability to sit for extended periods, communicate effectively, and occasionally lift or move materials up to 25 pounds.

Compensation and Benefits: Salary is commensurate with experience. The organization offers a comprehensive benefits package.

Equal Employment Opportunity: The organization is an equal opportunity employer and is committed to creating an inclusive environment for all employees. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other status protected by law. Reasonable accommodations are available for qualified individuals with disabilities throughout the application and employment process.

Review of applications will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. 

A Live Scan (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position.