Global Procurement Operations Manager

Milani, the Los Angeles-based market leading color cosmetics brand, was founded over 20 years ago, with the passionate belief that everyone should have the opportunity to own and enjoy luxury beauty. To this day, Milani continues to innovate for and with its diverse community of #MilaniMakers and relentlessly tests the limits of what’s available at affordable prices. Milani delivers high-end yet accessible luxury while championing inclusivity, self-expression, and experimentation through makeup.
Milani Cosmetics. Luxury that’s born inclusive, not exclusive.

Milani Cosmetics is seeking a driven, detail-oriented Global Procurement Operations Manager to oversee global purchasing and supplier operations across our component and finished goods vendor network.

This is a hands-on, high-impact role that ensures our supply base runs efficiently and cost-effectively. You’ll play a critical part in delivering accurate, on-time, and compliant materials that support our fast-paced innovation pipeline and global growth.

The ideal candidate is a strong communicator and analytical problem solver who thrives in cross-functional collaboration—partnering with teams across Project Management, Supply Planning, Packaging/PD, Quality, Logistics, and Finance/AP to drive service, cost, and compliance excellence.

* This position does not lead supplier selection or contract negotiations. It provides analytics, documentation, and operational execution that support strategic sourcing decisions and initiatives.

Responsibilities:

Procurement & PO Operations

• Maintain vendor master price lists and ensure all POs reflect accurate pricing, quantities, lead times, commit dates, and Incoterms.
• Conduct weekly open-order reviews and drive supplier commitment updates.
• Manage 3-way match integrity (PO/receipt/invoice) and resolve discrepancies promptly with AP and suppliers.

 PPV, Chargebacks & Cost Control

• Monitor and analyze purchase price variances (PPVs) versus standards; identify cost drivers and publish regular dashboards.
• Execute vendor chargebacks per policy (e.g., late shipments, labelling errors, quality issues) and maintain auditable documentation.

 Supplier Documentation & Compliance

• Collect, track, and renew required supplier compliance documents (e.g., SDS/CoA, IFRA/INCI, REACH, Prop 65, FSC/PEFC, ethical-sourcing declarations).
• Maintain vendor and item master data (pricing tiers, MOQs, lead times, pack sizes); initiate change control when costs or specs change.

 Specifications & Change Control

• Support the review and routing of specifications, drawings, artwork, BOMs, and vendor change notifications; ensure suppliers work to the latest approved revisions.

 Tariff & Trade Compliance

• Monitor and interpret tariff and trade actions (HTS updates, Section 301/232, AD/CVD) and maintain SKU-level exposure tracking.
• Govern HTS classification for components and finished goods; ensure accurate country-of-origin and substantial transformation documentation.
• Build landed-cost models and propose duty mitigation strategies (e.g., supplier/geography shifts, FTA qualification, tariff engineering).
• Coordinate FTA documentation (e.g., USMCA, KORUS, CAFTA) and maintain audit-ready records.
• Partner with brokers/forwarders on customs entry accuracy and post-summary corrections (PSCs).
• Support evaluation and rollout of programs such as duty drawback, bonded/FTZ, and reconciliation where applicable.
• Prepare reports for leadership on tariff exposure, savings, and compliance risk.

 Freight & Inbound Logistics

• Optimize inbound freight for components and finished goods to reduce landed cost and dwell time.
• Monitor and improve freight spend, container utilization, and demurrage/detention rates.
• Partner with Logistics to identify and implement process improvements in inbound operations.

 Cross-Functional & Strategic Support

• Partner with the Sr. Director of Project Management, Director of Supply Planning, and Warehouse Manager on cost-saving initiatives (supplier rationalization, MOQ resets, pack redesign).
• Provide risk visibility related to capacity, lead times, and geopolitical factors.
• Support new product development (NPD) launches with timely material readiness and first-article builds.

 Systems, Reporting & Continuous Improvement

• Build and maintain operational dashboards (PPV, PO adherence, supplier OTIF, invoice discrepancies, freight cost).
• Develop and maintain SOPs for PO lifecycle management, discrepancy resolution, and compliance documentation.
• Drive ERP/MRP data integrity and champion process automation.

• Minimum of 5 years of experience in procurement operations or sourcing execution (CPG, beauty, or personal care preferred; color cosmetics a plus).
• Bachelor’s degree in supply chain management or a related quantitative field.
• Strong expertise in PO management, 3-way match, PPV analysis, chargebacks, landed cost, and Incoterms.
• Knowledge of import compliance and trade regulations.
• Proficient in ERP/MRP systems (Sage/Netstock preferred) and Excel (pivot tables, lookups, cost modeling).
• Highly organized, analytical, and proactive; able to thrive in a fast-paced, dynamic environment.
• Excellent communication, follow-up, and cross-functional collaboration skills.
• Strong integrity, accountability, and work ethic.

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k w/ Company Match)
• Life Insurance (Basic, Voluntary & AD&D)
• Generous Vacation Time Policy
• Family Leave
• Short Term & Long-Term Disability
• Flexible Work Environment / Hybrid (Tuesday, Wednesday & Thursday required on site in Milani’s Vernon Office)
• Dog Friendly