Global HR & Payroll Specialist

As part of the Wilshire family, you can rest assured that every day you are contributing to an organization that is helping investors improve their financial outcomes. For more than 50 years, Wilshire has been dedicated to providing customized portfolio solutions grounded in research and powered by next generation technologies.

Wilshire advises on over $1 trillion in assets for some of the world’s largest and most sophisticated institutional investors and is headquartered in the United States with offices worldwide.

Wilshire seeks an experienced Global HR & Payroll Specialist to serve as the primary liaison for all HR matters related to employees based outside the United States, especially in the EU and China. In addition to overseeing international HR operations, this role will actively participate in US payroll processing utilizing ADP, ensuring consistency and compliance across all regions. Key responsibilities include managing international benefits programs, partnering with external payroll vendors, ensuring compliance with international and US labor laws, and facilitating seamless onboarding and offboarding for international employees.

The ideal candidate is adaptable, collaborative, and eager to assume additional responsibilities as business needs evolve.

What You’ll Do: 

International & US Employee Support & Relations 

• Serve as the primary HR contact for international employees, addressing day-to-day questions and providing guidance on company policies 

• Support performance management, employee relations issues, and investigations for international staff 

• Facilitate seamless onboarding and offboarding for international employees, overseeing documentation, benefits enrollment/termination, and exit interviews 

Benefits, Payroll, & Compliance Administration 

• Manage international benefits programs, including health & wellness, retirement, leave, and country-specific requirements; liaise closely with brokers, vendors, and advisors to ensure optimal program delivery 

• Coordinate timely and accurate payroll processing for all international locations, ensuring compliance with local regulations and timely distribution of payments 

• Partner with the US Payroll team to participate in end-to-end payroll activities using ADP, supporting payroll processing, reconciliation, audits, reporting, data integrity, and ensuring compliance with US payroll regulations 

• Maintain current knowledge of global and US employment law, proactively ensuring company policies and practices are fully compliant across all jurisdictions 

• Oversee vendor relationships to ensure seamless delivery of payroll and benefits services 

Operations, Analytics & Process Improvement 

• Recommend and implement process improvements for both international and US payroll operations, focusing on benefits, recordkeeping, and HRIS/payroll system integrations 

• Prepare regular reports and analyses on employment-related data, benefits utilization, and payroll costs to support strategic decision-making 

• Drive enhancements to operational workflows to increase efficiency, accuracy, and compliance in a fast-paced, global environment 

• Remain flexible and willing to take on additional responsibilities and projects as business priorities require

• Bachelor’s degree or equivalent work experience 

• 4+ years’ experience in an HR Generalist or HR Specialist role, with at least 2+ years focused on international HR (benefits, payroll, or compliance) 

• Proven knowledge of payroll processes and benefits administration, including direct experience with US payroll (ADP WFN strongly preferred) 

• Familiarity with, and ability to become proficient in, employment and labor laws across multiple countries and in the US 

• Excellent communication, organizational, and analytical skills; strong attention to detail and discretion with confidential information 

• Experience managing third-party payroll vendors and collaborating with cross-functional stakeholders. 

• Demonstrated ability to work effectively within a global, multicultural team and to understand the nuances of HR in diverse regions 

• Ability to work independently and proactively in a fast-paced, entrepreneurial culture characterized by change and ambiguity 

• Experience with HRIS and payroll systems required; experience with BambooHR and ADP WFN is preferred 

• High proficiency in Microsoft Suite (specifically Excel and PowerPoint) 

• Flexibility in working hours to accommodate needs of international employees, vendors, and other stakeholders 

• HR certification (SHRM-CP, PHR, etc.) preferred 

• Experience in the financial services or investment management industry a plus 

• Willingness to take on additional responsibilities as the needs of the business evolve 

• This position will work on a hybrid model out of our Santa Monica office
• We offer a comprehensive benefits package including a collaborative work environment, generous PTO, 401(k) match, affordable & comprehensive medical/dental/vision insurance, CFA and other professional membership reimbursement, and more.

The pay range for this position is $92,500-$105,000. However, base pay will be determined on an individual basis considering various factors, including location, qualifications, skills, and experience. The total compensation package includes eligibility for an annual discretionary bonus and a full range of health and financial benefit offerings, which will be provided in conjunction with an offer of employment.

Visit www.wilshire.com for additional company information. 

Wilshire is an SEC registered investment adviser and required to track certain political contributions under Rule 206(4)-5.  As such, you may be required to disclose your prior political contributions.  

We are an equal opportunity employer, which means we afford equal employment opportunity to all individuals regardless of race/ethnicity, creed, color, religion, sex (including gender and gender identity), national origin, ancestry, age, marital status, veteran status, citizenship status, disability, medical condition (as defined by California Government Code section 12926), or sexual orientation.  Our employees, as well as applicants and others with whom we do business, will not be subjected to sexual, racial, religious, ethnic, or any other form of unlawful harassment.  In addition, Wilshire adheres to the equal employment opportunity requirements of all states and localities in which it does business.  We are completely committed to these principles not only because of the various laws which address these subjects, but because it is the right thing to do for our employees and clients to thrive.

If you have a disability, and require reasonable accommodations in the application process, contact Human Resources at [email protected] or 310-584-6011.