Front Office Coordinator

WHAT YOU’LL DO

Office Administration:
• Greets visitors, answers questions, and screens incoming calls
• Receives, sorts, and routes all incoming and outgoing mail and deliveries
• Responds to inquiries received via phone, mail, and/or email or appropriately routes them to senior administrative employees
• Organizes and maintains paper and electronic files
• Performs general administrative duties i.e. copying, faxing, filing, shredding
• Coordinates, purchases, and tracks office and kitchen supplies, weekly office food orders, and meals on an as needed basis with prior approval. 
• Maintains expense tracker and conducts monthly reconciliation of credit card expenses
• Maintains conference rooms, kitchens, and common areas
• Coordinates with other administrative staff to ensure reception coverage during vacation, sick leave, and/or meal breaks        
• Manages calendar appointments and schedules meetings as needed
• Manages cleaning and inventory restock for company apartment
• Trains and acts as a primary and secondary Floor Warden for LA Office Emergency Preparedness
Special Projects/Research Projects:
• Conducts internet research related to support tasks and summarizes findings
• Inputs, maintains, and verifies accuracy of physical and digital administrative documentation and records
• Assists with drafting, formatting, copy-editing, proof-reading, and fact-checking memos, reports, presentations, spreadsheets, and other documents
• Assists with developing and improving company document templates
• May participate in planning company events
In addition, the Front Office Coordinator:
• Complies with company policies and with applicable laws and regulations
• Supports upper management and performs other duties as assigned

WHO YOU ARE

Qualifications required to be successful in the role:
• 0-2 years of experience in a related role
• Courteous and professional in person and on the phone
• Demonstrated aptitude and enthusiasm for learning
• Demonstrated integrity, flexibility, and collaborative approach to work
• Able to work occasional evenings and weekends
• Able to use basic office equipment such as fax machine, copier, etc.
• Able to maintain confidential records and information
• Familiar with Microsoft Office Suite applications (Word, Excel, etc.), email, and internet browsers
Additional Qualifications:
• Strong organizational skills and attention to detail
• Strong oral and written communication skills
• Able to prioritize tasks and meet deadlines in a fast-paced environment
• Able to work in a team-oriented environment
• Able to think critically and problem-solve
Ideally you will also have:
• A Bachelor’s Degree
• Ability to lift 20 lbs. and sit for long periods of time
• Familiarity with office administrative and company policies and procedures
• Familiarity with Emergency Preparedness and Employee Safety policies and procedures
• Interest in health and social policy