Serves as the first point of contact for visitors and clients, greets guests, manages calls and correspondence, schedules appointments and meetings, maintains the reception area, performs data entry and filing, and handles mail and deliveries. The role requires strong communication, organization, multitasking, and proficiency with Microsoft Office.
Company Description
At Limitless East Marketing, we redefine possibilities through innovative, data-driven strategies that inspire and connect, ensuring measurable results for your brand.
Job DescriptionJob Description:
We are seeking a friendly and organized Front Office Assistant to join our dynamic team. The Front Office Assistant will serve as the first point of contact for visitors and clients, ensuring a positive and professional experience at all times. This role requires excellent communication skills, a welcoming demeanor, and the ability to multitask efficiently in a fast-paced environment. The successful candidate will manage incoming calls, greet and assist guests, handle scheduling, and perform various administrative duties to support the smooth operation of the front office.
Responsibilities:
- Greet and welcome visitors and clients in a courteous and professional manner.
- Manage and direct incoming phone calls, emails, and correspondence promptly.
- Schedule and coordinate appointments, meetings, and conference room bookings.
- Maintain the reception area to ensure it is tidy and presentable at all times.
- Assist with administrative tasks such as data entry, filing, and record keeping.
- Handle incoming and outgoing mail and deliveries efficiently.
Requirements
- Previous experience in a front office or receptionist role preferred.
- Excellent verbal and written communication skills.
- Strong organizational and multitasking abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Ability to maintain a professional and welcoming demeanor at all times.
- Competitive salary package
- Opportunities for professional growth and career advancement
- Collaborative and innovative work environment
- Skill development through hands-on experience and mentorship
- Exposure to diverse projects and industry-leading clients
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