Financial Operations - Accountant

ORGANIZATIONAL OVERVIEW

East Bay Agency for Children’s (EBAC) mission is to improve the well-being of children, youth, and families by reducing the impact of trauma and social inequities. EBAC strives to reduce barriers that contribute to disparities in wellness for socio-economically disadvantaged and racially marginalized families and to create communities where all children and families have support systems to reach their full potential.

EBAC was established in 1952 when a group of parents of children with autism wanted to give their children the same educational and recreational opportunities that contribute to the physical well-being and social growth of all children. From this was born the first day-treatment program west of the Mississippi and was the foundation of growth in meeting the needs of children and families living in the San Francisco Bay Area, and especially in Alameda County.

Today, EBAC’s programs serve over 10,000 children, youth and families throughout Alameda County each year with the goal of giving each child and family the specific resources, skills, and support they need to help them reach their full potential. The organization has strategically grown its program offerings to include a wide variety of supports and services to the community. For more information about our organization, please visit the website at www.ebac.org.

POSITION OVERVIEW

Working under the supervision of the Accounting Manager, the Accountant will perform several accounting tasks including but not limited to Payroll, Accounts Payable, and Cash Receipts processing. In addition, the position will also help to ensure timely and accurate posting of employees’ time in the corresponding timekeeping system. The position will also perform some general accounting tasks such as monthly closing entries and reconciliations.

Position Reports To: Accounting Manager 

• Bachelor’s Degree required with a minimum of 3-5 years’ experience.
• Payroll experience or a Certified Payroll Professional (CPP) is required.
• Experience with ADP payroll and timekeeping systems is desired. Experience with Abila’s MIP accounting system is a plus.
• Strong PC skills including high proficiency in Excel.
• Ability to learn systems quickly. Experience installing new systems is a plus.
• Ability to effectively and professionally present information and respond to questions from employees and managers.
• Excellent written and oral communication. Can remain professional and diplomatic when interfacing with staff.
• Ability to deal sensitively with confidential material.
• Disciplined and detail oriented individual able to work under tight deadlines at times. Work products are highly accurate and timely.
• Ability to work independently, multi-task and exercise sound judgment within established guidelines.
• Strong work ethics and ability to work collaboratively in a team environment.
• Ability to analyze, investigate, and correct payroll, timekeeping, and accounting entries.

RESPONSIBILITIES 

• Review and analyze timekeeping entries each pay period to ensure accuracy before interfacing it with payroll.
• Collaborates with Human Resources department to ensure the integrity of the payroll data.
• Process Semi-monthly payroll and accounting entries accurately and timely.
• Processes any special payrolls including manual checks as needed.
• Research and resolves questions from managers and employees as they relate to timekeeping and payroll.
• Participate in the on-going development and improvement of financial systems.
• Develop ad hoc financial and operational reporting as needed.
• Provide year-end support of auditor requirements, which may include research and reconcilement.
• Prepare special project analyses as needed.
• Provide backup to Accounts Payable (AP) and Cash Receipts processes. 
• AP includes processing vendor invoices, employee expense and mileage reports.
• Ensure proper project and GL codes as well as keeping vendor information complete.
• Upload check information into our bank system for payment authentication before issuing and distributing.
• Maintain organized paper and electronic filing system for vendors, file in a timely manner. 
• Process credit card charges as downloaded from the bank and ensure that back-up documentation exists to support the charges.
• Perform other duties as assigned.

WORKING CONDITIONS and JOB SETTING

• Work may require travel between sites to attend training courses. 
• Ability to drive, with appropriate driver’s license and insurance; or access to a car.
• Periodic lifting to 25 pounds is required.

BENEFITS INFORMATION

EBAC offers a uniquely generous PAID time off package including up to 15 paid Holidays a year, generous vacation accruals for eligible employees; and an outstandingly comprehensive benefits package that includes: 

• Medical, Dental and Vision insurance. Full time employee only coverage is free of charge for certain Medical and Dental coverages. 
• Multiple options of Mental Health Care supports and services.
• Chiropractic and Acupuncture benefits included in Medical plans.
• Employer paid Basic Term Life/AD&D insurance; employee paid voluntary life insurance and AD&D (for employee, spouse and children if choose to elect).
• Accident, Critical illness and Hospital Indemnity coverage ( for employee, spouse and children if choose to elect ).
• Tax deferred FSA (flexible spending account) for Health Care and/or Child Care; commuter benefits for Transit and/or Parking expenses.
• 403b retirement program with an up to 4% Employer dollar to dollar Match after 1 year of employment.
• Prepaid Legal Consultation and Identity Theft Protection insurance.
• Pet Insurance to care for the four-legged family member(s). 
• ScholarShare 529 Savings Plan for higher education expenses for the beneficiary includes employee, child or another family member, etc.