Senior Royalties Coordinator

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We are UMG, the Universal Music Group. We are the world's leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.

The Sr. Royalties Coordinator is the SPOC (Single Point of Contact) for the Royalty & Copyright department and acts as a liaison for their group to address their needs from other departments.

Job Functions:

  • Scheduling for SVP; Executive Staff (as needed).
  • Scheduling department and executive staff meetings as needed.
  • Coordinating travel for SVP; others (as needed).
  • Processing Expense Reports for SVP & Executive Staff.
  • Answering phones for SVP & other Executive Staff as needed.
  • Publishing notes from Weekly Executive Staff Meeting.
  • Support the SVP's IT/tech related needs.
  • Update and maintain Royalties' Distribution Lists.
  • Ordering product via eGratis for the Monthly Union Obligation.
  • Ordering digital product via Aspen for Publisher Obligations.
  • Track vacation balances for exempt employees.
  • Process invoices in Uniport as required with input from the Vice President.
  • Scheduling and support of quarterly All-Hands Meeting, Speaker Series, and other department initiatives.
  • Onboarding/Offboarding of all permanent & temporary resources; including sourcing of resources and equipment; liaising with IT/Facilities under supervision of Liz Staley.

    • Liaison to IT:
      • Under supervision of Executive Director, Technology & Training.
      • Scheduling and ordering of both hardware & software for staff.
      • Reporting issues with conference rooms, printers & other equipment.
      • Coordinate and support ongoing IT initiatives.
    • Liaison to Facilities:
      • Reporting issues with bathrooms, kitchens, general floor maintenance, etc.
      • Coordinating with security for onboarding/offboarding & visitors.

    Job Requirements:

    Skills/Abilities:

  • Proficient in Microsoft Excel, Word, SharePoint, and Outlook.
  • Advanced Outlook/Skype scheduling skills required.
  • Excellent organizational skills and detail-oriented.
  • Excellent written and verbal communication skills are essential.
  • Ability to meet deadlines quickly and accurately, multi-task and work well under pressure with changing priorities.
  • Overtime as required, including support of Month-End and Year-End activities.
  • Experience:

  • Minimum 4 years music company experience.
  • Minimum 4 years of experience in executive support.
  • Education:

    • 4-year college degree; Entertainment Business preferred but not required

    Universal Music Group is an Equal Opportunity Employer.

    Disclaimer

    This job description only provides an overview of job responsibilities that are subject to change.

     

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    Location

    UMG IT is primarily based in Woodland Hills, a neighborhood bordering the Santa Monica mountains in the San Fernando Valley region of Los Angeles

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