The Accounts Payable Specialist, A&R Administration will be responsible for the day to day financial activities relating to new album budgeting, advance payments, payment forecasting, vendor set up, vendor management, union analysis/payment, and other financial duties relating to new album and catalog development.
Set up new frontline artists and projects in Atlas after executed contract has been received or, if there is a need for rush set up and BA approves, a signed deal memo will suffice.
Request project set up in SAP and Uniport
Be able to compile recording budgets from scratch and/or review budgets for accuracy and union compliance with producer / artist /A&R before submitting for label approval
Set up approved budgets in SAP and Uniport
Review recording contracts for payment details: recording fund amounts, artist advances and contractual payee information
Set up new vendors: send vendors link and instructions to register.
Review new vendor registrations in uniport and confirm paperwork is correct/accurate
Prepare budget reforecast approval memos if needed; then circulate for approval
Review all recording expenses and relay issues back to producer/ A&R and/or finance.
Liaise with A&R, business & legal, finance, contract admin, copyright, production, management, producers, production managers, vendors, musicians and vocalists.
Coordinate with A&R, artist, producer and managers re: recording budgets and schedules; confirm royalty rates for producers and/or mixers
Set up recording sessions; coordinate studio, engineers, talent, book travel and negotiate fees/rates.
Approve Uniport Requisitions/ POs and travel (ETa)
Review, authorise, pay and track recording costs in Uniport.
Review all producer/ production manager AFM and AFTRA contracts for accuracy before submission to union payroll
Provide recording cost information for finance
Prepare producer and mixer declarations for projects if needed
Review label copy and credits for union compliance
Advise production of mastering dates and studio contact information
Review deliverables before paying back-ends (executed producer agreement; union contracts; publishing info; audio files submission etc.)
Coordinate with A&R retrieval of audio files/media from producer/artist for verification and delivery to the UMG vault.
Complete/Assist in other tasks and projects as needed
Ability to learn new systems quickly
Must be extremely well organized
Ability to multi-task and handle multiple priorities at any given time
Ability to manage and meet tight deadlines
Ability to communicate and maintain good relationships with both internal and external parties.
Prior A/P or A/R Experience Required
A&R Administration Experience, a plus
Proficiency in Excel
3+ years experience in related area/field
Experience working with AFM and AFTRA unions, a plus
Familiar with Uniport, SAP and/or Atlas systems
- Bachelors degree or equivalent experience.
Universal Music Group is an Equal Opportunity Employer.
This job description only provides an overview of job responsibilities that are subject to change.