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Accounts Payable Specialist, A&R Administration

| Santa Monica

The Accounts Payable Specialist, A&R Administration will be responsible for the day to day financial activities relating to new album budgeting, advance payments, payment forecasting, vendor set up, vendor management, union analysis/payment, and other financial duties relating to new album and catalog development.

Job Functions:

  • Set up new frontline artists and projects in Atlas after executed contract has been received or, if there is a need for rush set up and BA approves, a signed deal memo will suffice.
  • Request project set up in SAP and Uniport
  • Be able to compile recording budgets from scratch and/or review budgets for accuracy and union compliance with producer / artist /A&R before submitting for label approval
  • Set up approved budgets in SAP and Uniport
  • Review recording contracts for payment details: recording fund amounts, artist advances and contractual payee information
  • Set up new vendors: send vendors link and instructions to register.
  • Review new vendor registrations in uniport and confirm paperwork is correct/accurate
  • Prepare budget reforecast approval memos if needed; then circulate for approval
  • Review all recording expenses and relay issues back to producer/ A&R and/or finance.
  • Liaise with A&R, business & legal, finance, contract admin, copyright, production, management, producers, production managers, vendors, musicians and vocalists.
  • Coordinate with A&R, artist, producer and managers re: recording budgets and schedules; confirm royalty rates for producers and/or mixers
  • Set up recording sessions; coordinate studio, engineers, talent, book travel and negotiate fees/rates.
  • Approve Uniport Requisitions/ POs and travel (ETa)
  • Review, authorise, pay and track recording costs in Uniport.
  • Review all producer/ production manager AFM and AFTRA contracts for accuracy before submission to union payroll
  • Provide recording cost information for finance
  • Prepare producer and mixer declarations for projects if needed
  • Review label copy and credits for union compliance
  • Advise production of mastering dates and studio contact information
  • Review deliverables before paying back-ends (executed producer agreement; union contracts; publishing info; audio files submission etc.)
  • Coordinate with A&R retrieval of audio files/media from producer/artist for verification and delivery to the UMG vault.
  • Complete/Assist in other tasks and projects as needed
  • Job Requirements:

    Skills/Abilities:

  • Ability to learn new systems quickly
  • Must be extremely well organized
  • Ability to multi-task and handle multiple priorities at any given time
  • Ability to manage and meet tight deadlines
  • Ability to communicate and maintain good relationships with both internal and external parties.
  • Experience:

  • Prior A/P or A/R Experience Required
  • A&R Administration Experience, a plus
  • Proficiency in Excel
  • 3+ years experience in related area/field
  • Experience working with AFM and AFTRA unions, a plus
  • Familiar with Uniport, SAP and/or Atlas systems
  • Education:

    • Bachelors degree or equivalent experience.

    Universal Music Group is an Equal Opportunity Employer.

    Disclaimer

    This job description only provides an overview of job responsibilities that are subject to change.

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    Location

    UMG IT is primarily based in Woodland Hills, a neighborhood bordering the Santa Monica mountains in the San Fernando Valley region of Los Angeles

    An Insider's view of Universal Music Group

    What’s the vibe like in the office?

    Everyone is hard working but it’s still a pretty relaxed and friendly environment. If you need any help people are always ready to make time. Between the conference room with all over music related decorations, big lunch room with table-football and arcade games and a very casual dress code, the overall vibe is really chill.

    Laurent Burte

    Enterprise Portfolio Management Project Manager

    How do you collaborate with other teams in the company?

    Our team serves departments across the company by provide feedback and best practices on software asset management. We get to work with a lot of different teams which is really interesting.

    Ashia Coleman

    Junior Windows Systems and Application Administrator

    What makes someone successful on your team?

    Our team relies on the ability to have quick and meaningful communications, sharing of ideas in a constructive way and working closely as a whole team. You also need to be interested in always learning. Technology never stands still and neither does this team.

    Todd Hancsicsak

    Director, Rights & Repertoire Technology

    What does your typical day look like?

    There is no typical day at UMG, which is a good thing! I get an opportunity to work with numerous individuals within IT and the business on a variety of global projects. Having the opportunity to work with so many talented people globally and continuously learn and contribute to our business is very exciting.

    Gauri Gohokar

    Project Manager

    What are Universal Music Group Perks + Benefits

    Health Insurance & Wellness Benefits
    Flexible Spending Account (FSA)
    Disability Insurance
    Dental Benefits
    Vision Benefits
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    Life Insurance
    Pet Insurance
    Wellness Programs
    Retirement & Stock Options Benefits
    401(K)
    401(K) Matching
    Vacation & Time Off Benefits
    Paid Holidays
    Paid Sick Days
    Perks & Discounts
    Casual Dress
    Game Room
    Parking
    Fitness Subsidies
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