The Accounts Payable Specialist, A&R Administration will be responsible for the day to day financial activities relating to new album budgeting, advance payments, payment forecasting, vendor set up, vendor management, union analysis/payment, and other financial duties relating to new album and catalog development.
Job Functions:
Set up new frontline artists and projects in Atlas after executed contract has been received or, if there is a need for rush set up and BA approves, a signed deal memo will suffice.Request project set up in SAP and UniportBe able to compile recording budgets from scratch and/or review budgets for accuracy and union compliance with producer / artist /A&R before submitting for label approvalSet up approved budgets in SAP and UniportReview recording contracts for payment details: recording fund amounts, artist advances and contractual payee informationSet up new vendors: send vendors link and instructions to register.Review new vendor registrations in uniport and confirm paperwork is correct/accuratePrepare budget reforecast approval memos if needed; then circulate for approvalReview all recording expenses and relay issues back to producer/ A&R and/or finance.Liaise with A&R, business & legal, finance, contract admin, copyright, production, management, producers, production managers, vendors, musicians and vocalists.Coordinate with A&R, artist, producer and managers re: recording budgets and schedules; confirm royalty rates for producers and/or mixersSet up recording sessions; coordinate studio, engineers, talent, book travel and negotiate fees/rates.Approve Uniport Requisitions/ POs and travel (ETa)Review, authorise, pay and track recording costs in Uniport.Review all producer/ production manager AFM and AFTRA contracts for accuracy before submission to union payrollProvide recording cost information for financePrepare producer and mixer declarations for projects if neededReview label copy and credits for union complianceAdvise production of mastering dates and studio contact informationReview deliverables before paying back-ends (executed producer agreement; union contracts; publishing info; audio files submission etc.)Coordinate with A&R retrieval of audio files/media from producer/artist for verification and delivery to the UMG vault.Complete/Assist in other tasks and projects as needed
Job Requirements:
Skills/Abilities:
Ability to learn new systems quicklyMust be extremely well organizedAbility to multi-task and handle multiple priorities at any given timeAbility to manage and meet tight deadlinesAbility to communicate and maintain good relationships with both internal and external parties.
Experience:
Prior A/P or A/R Experience RequiredA&R Administration Experience, a plusProficiency in Excel3+ years experience in related area/fieldExperience working with AFM and AFTRA unions, a plusFamiliar with Uniport, SAP and/or Atlas systems
Education:
- Bachelors degree or equivalent experience.
Universal Music Group is an Equal Opportunity Employer.
Disclaimer
This job description only provides an overview of job responsibilities that are subject to change.
