Finance and HR Compliance Manager

Position Summary

The Payroll, Finance, HR Administration & Compliance Manager is responsible for payroll processing, financial administration, human resources administration, and regulatory compliance across the hotel. This position serves as a key member of the management team, ensuring accurate payroll execution, sound financial controls, effective employee administration, and compliance with all federal, state, and local employment regulations.

The role requires a highly organized, detail-oriented professional capable of managing multiple functions while supporting operational excellence, employee engagement, and financial integrity.

Duties and Responsibilities

Payroll Management 

• Manage and complete the payroll process for all hotel employees.
• Ensure accurate and timely processing of bi-weekly, and off-cycle payrolls.
• Review employee timekeeping records, overtime calculations, PTO accruals, and payroll adjustments.
• Maintain payroll records and ensure compliance with wage and hour laws.
• Coordinate payroll tax reporting and filings.
• Manage garnishments, deductions, benefits deductions, and payroll reconciliations.
• Prepare 401k and retirement deductions, reconciliations and reporting
• Calculate and prepare workers compensation monthly insurance payments
• Respond to employee payroll inquiries and resolve discrepancies promptly.
• Prepare payroll-related reports for executive management and ownership.
• Assist with third party audits related to payroll and finance.

Finance Administration

• Monitor labor costs and departmental payroll expenses.
• Prepare labor reports, forecasts, and budget tracking reports.
• Prepare and maintain the daily bank and cash/credit card reconciliations.
• Support annual budgeting and forecasting initiatives.
• Ensure proper internal controls are maintained for financial transactions.
• Assist in audits and provide supporting documentation as required.
• Maintain financial records in accordance with company policies and accounting standards.

Compliance Management

• Ensure compliance with federal, state, and local labor laws and employment regulations.
• Maintain compliance with California wage and hour requirements.
• Monitor required workplace postings, policies, and employee notices.
• Coordinate harassment prevention, safety, and compliance training programs.
• Ensure compliance with OSHA, workers' compensation, and workplace safety requirements.
• Conduct internal audits of payroll, HR records, and compliance documentation.
• Develop and update company policies and standard operating procedures.
• Assist with trainings needed for the hotel.
• Maintain the MLCP tracker (Maintenance Contracts, Leases, Insurance Compliance and Permits) for the hotel
• Serve as the primary liaison during labor, payroll, HR, and regulatory audits.

Leadership Responsibilities

• Partner with department heads to support workforce planning and labor management.
• Provide guidance on employment policies, procedures, and compliance matters.
• Promote a positive workplace culture focused on accountability, engagement, and service excellence.
• Train managers on HR, payroll, and compliance best practices.
• Support strategic initiatives that improve operational efficiency and employee satisfaction.

Qualifications

Education & Experience

• Bachelor's degree in Human Resources, Accounting, Finance, Business Administration, or related field preferred.
• Minimum 5 years of progressive experience in payroll, HR administration, finance, or compliance management.
• Hospitality industry experience strongly preferred.
• Experience with payroll systems, HRIS platforms, and accounting software.
• California employment law knowledge required.

Knowledge, Skills & Abilities

• Strong knowledge of payroll administration and wage and hour regulations.
• Understanding of accounting principles and financial reporting.
• Knowledge of federal, state, and local employment laws.
• Exceptional organizational and analytical skills.
• Strong attention to detail and confidentiality.
• Advanced proficiency in Microsoft Excel and business software applications.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities in a fast-paced hospitality environment.
• Demonstrated problem-solving and decision-making capabilities.