The role involves managing facility space usage, creating move plans, maintaining accurate data, and collaborating with leadership for effective space management.
At Qualtrics, we create software the world’s best brands use to deliver exceptional frontline experiences, build high-performing teams, and design products people love. But we are more than a platform—we are the creators and stewards of the Experience Management category serving over 18K clients globally. Building a category takes grit, determination, and a disdain for convention—but most of all it requires close-knit, high-functioning teams with an unwavering dedication to serving our customers.
When you join one of our teams, you’ll be part of a nimble group that’s empowered to set aggressive goals and move fast to achieve them. Strategic risks are encouraged and complex problems are solved together, by passing the mic and iterating until the best solution comes to light. You won’t have to look to find growth opportunities—ready or not, they’ll find you. From retail to government to healthcare, we’re on a mission to bring humanity, connection, and empathy back to business. Join over 5,000 people across the globe who think that’s work worth doing.
When you join one of our teams, you’ll be part of a nimble group that’s empowered to set aggressive goals and move fast to achieve them. Strategic risks are encouraged and complex problems are solved together, by passing the mic and iterating until the best solution comes to light. You won’t have to look to find growth opportunities—ready or not, they’ll find you. From retail to government to healthcare, we’re on a mission to bring humanity, connection, and empathy back to business. Join over 5,000 people across the globe who think that’s work worth doing.
Facility Operations
Why We Have This Role
Our company is growing, and with growth comes change—especially around how we use and manage our physical spaces. This role is key to ensuring we have a clear understanding of where people are sitting, how space is being used, and how real estate activities such as lease management and move planning are handled efficiently. You’ll partner closely with leadership, facilities, and real estate teams to keep our space and data aligned with business needs, making sure we’re ready for what’s next. By proactively identifying opportunities for improvement, you will help create a more flexible and productive work environment.
How You’ll Find Success
- Proactively manage and audit space assignments to keep seating and facilities data accurate.
- Develop clear, practical move plans that get leadership buy-in and minimize disruption.
- Stay organized and detail-oriented with lease management and database upkeep.
- Understand company capacity and current usage to inform space planning decisions.
- Communicate effectively with multiple stakeholders to coordinate moves, adds, and changes smoothly.
- Work independently with a sense of ownership to get things done in a timely manner.
- Be adaptable and responsive in a fast-moving, growth-oriented environment.
How You’ll Grow
- Gain deeper expertise in corporate real estate and facilities management.
- Develop stronger project management and stakeholder engagement skills.
- Learn to interpret and analyze capacity and space data to advise leadership.
- Build cross-functional collaboration skills by working closely with diverse teams.
- Take on increasing responsibility in planning and executing complex moves and changes.
Things You’ll Do
- Maintain accurate space plans and seating charts so the company always knows where people are located.
- Conduct regular space audits to verify data accuracy and identify opportunities for better utilization.
- Plan and coordinate moves, adds, and changes (MACs), creating detailed move plans that align with leadership priorities.
- Manage the lease and real estate database, ensuring data is current and reliable.
- Monitor company capacity against current seating to identify gaps or overages and advise stakeholders.
- Collaborate with leadership and facilities teams to support real estate and space management initiatives.
What We’re Looking For On Your Resume
- Minimum 1.5 years of experience in space management, facilities coordination, or a related field.
- Proven ability to create move plans and coordinate moves, adds, and changes effectively.
- Familiarity with lease management and maintaining real estate databases.
- Strong organizational skills and attention to detail managing data related to space and occupancy.
- Experience working with leadership to align space plans with company needs.
- Ability to work collaboratively across teams and communicate clearly.
What You Should Know About This Team
- We are a small, dynamic group focused on optimizing our workplace environment to support company growth.
- Collaboration is key — you’ll work closely with real estate, facilities, and leadership teams.
- We emphasize hands-on learning and provide opportunities to take ownership of impactful projects.
- Our team values clear communication and responsiveness to keep operations running smoothly.
- We support career growth and encourage continuous improvement and process innovation.
Our Team’s Favorite Perks and Benefits
- Flexible work arrangements including hybrid work options.
- Professional development budget to support learning and certification.
- Comprehensive health benefits and wellness programs.
- Generous paid time off to maintain work-life balance.
- Access to company-wide events and team-building activities.
The Qualtrics Hybrid Work Model: Our hybrid work model is elegantly simple: we all gather in the office three days a week; Mondays and Thursdays, plus one day selected by your organizational leader. These purposeful in-person days in thoughtfully designed offices help us do our best work and harness the power of collaboration and innovation. For the rest of the week, work where you want, owning the integration of work and life.
Qualtrics is an equal opportunity employer meaning that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other protected characteristic.
Applicants in the United States of America have rights under Federal Employment Laws:Family & Medical Leave Act, Equal Opportunity Employment, Employee Polygraph Protection Act
Qualtrics is committed to the inclusion of all qualified individuals. As part of this commitment, Qualtrics will ensure that persons with disabilities are provided with reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please let your Qualtrics contact/recruiter know.
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Top Skills
Database Management
Lease Management Software
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