Experience Coordinator

What You Will Accomplish:

• Coordinate event logistics including vendor coordination, team travel, catering, shipping, and inventory for marketing events and conferences.
• Manage inventory of booth graphics, demo gear, swag, and printed materials, coordinating refurbishments or reorders as needed.
• Assist with travel coordination, budget tracking, and expense management for the Events + Experience team.
• Partner with the broader Marketing team to ensure branded assets, signage, and materials are delivered on time and at the highest quality.
• Support planning and execution of companywide offsites, All Hands meetings, and internal team-building events.
• Coordinate employee recognition, gifting, and appreciation programs that foster connection and engagement.
• Work cross-functionally with People Ops, Design, and Leadership to deliver thoughtful, on-brand experiences that reinforce Eve’s culture.
• Manage event timelines, vendors, and logistics to ensure internal programs are executed seamlessly and within budget.
• Serve as a visible culture champion—keeping a pulse on what energizes employees and continuously evolving programming to match.

What We Are Looking For:

• Experience: 2–3+ years of experience in event coordination (B2B or SaaS preferred).
• Organization: Strong organizational and multitasking skills with the ability to manage several events simultaneously.
• Communication: Excellent written and verbal communication skills.
• Mindset: A proactive, detail-oriented approach and a passion for creating exceptional experiences.
• Collaboration: A team-oriented mindset—you thrive in cross-functional environments and enjoy supporting shared goals.
• Travel: Willingness to travel occasionally for industry or hosted events.

You will Thrive in This Role if You Have:

• A passion for curating experiences that make people feel valued and connected.
• The ability to anticipate needs before they arise and keep projects moving without dropping details.
• Experience supporting both external marketing activations and internal culture-building programs.
• A love for operational excellence and creative problem-solving in fast-paced environments.

Benefits:

• Competitive Salary & Equity
• 401(k) Program & Company Match
• Health, Dental, Vision, and Life Insurance
• Short Term and Long Term Disability
• Commuter Benefits
• Autonomous Work Environment
• In-Office/Home Office Setup Reimbursement
• Flexible Time Off (FTO) + Holidays
• Quarterly Team Gatherings
• In-Office Perks