JLL empowers you to shape a brighter way.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
This position will assist Executives with meeting and travel arrangements, schedule management, emails, technology support, material preparation, and distribution. This person will be required to be in the office Monday-Friday.
Main Responsibilities
- Manage complex schedules and calendars.
- Schedule travel arrangements - domestic and limited international.
- Organize and submit expense reports.
- Schedule conference calls.
- Keep contact information in Outlook updated.
- Type correspondence/memos, proofread documents, assemble reports and presentations.
- Update client information in JLL’s internal database.
- Participate in key projects and lead presentation material preparation.
- Must be able to work overtime on short notice.
- May be asked on occasion to help with personal scheduling and travel.
- Other duties assigned.
Experience Required
- Minimum of 5 to 10 years’ experience supporting C-Level Executives.
- Strong communication skills written and verbal with excellent spelling and organizational skills.
- Must be detail oriented and able to handle multiple tasks in an extremely fast paced environment.
- Ability to be an independent worker and strategic thinker with a team player attitude.
- Ability to work to meet tight deadlines is critical.
- Previous related experience in the financial or real estate services industries preferred.
- Must be a self-starter and work without day-to-day supervision.
- Must have experience coordinating client events.
- Experience managing social media is a plus (LinkedIn Postings, etc.)
Education
- Bachelor's Degree or equivalent experience required.
Computer Skills
- Intermediate to advanced working knowledge of Outlook, Word, Excel, and PowerPoint
- Strong experience in Power Point preferred.
- Graphic Design experience is a plus.
Environment
- Office – work with computers, copiers, and scanners.
Compensation
The range shown below is an estimated base salary. This position also qualifies for an additional discretionary bonus.
This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.
Estimated compensation for this position:
80,000.00 – 90,000.00 USD per yearThis range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.
Location:
On-site –Irvine, CAJob Tags:
CMGIf this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:
401(k) plan with matching company contributions
Comprehensive Medical, Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
Early access to earned wages through Daily Pay
At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.
JLL Privacy Notice
Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.
For additional details please see our career site pages for each country.
For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.
Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.
Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.
Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.
California Residents only
If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.
Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Accepting applications on an ongoing basis until candidate identified.
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