Executive Operations Coordinator

Executive Support and Events Logistics  

Supporting the Office of the CEO  

CORE RESPONSIBILITIES 

Event Operations & Execution Support 

• Support operational execution of major executive and corporate events, including:  

• Empowering Beyond  

• Golf and Partner Connect  

• VIP receptions and client experiences  

• Coordinate event logistics and onsite execution support  

• Assist with venue coordination and vendor management  

• Support catering, F&B coordination, and hospitality logistics  

• Coordinate event materials, supplies, and shipment logistics  

• Serve as an onsite operational support resource during events  

Workshop & Office Event Coordination (at El Segundo Office) 

• Coordinate workshops and executive sessions hosted at the office  

• Reserve and prepare meeting spaces and hospitality requirements  

• Coordinate catering, supplies, and attendee logistics  

• Support setup, breakdown, and execution of office-hosted events  

• Ensure smooth operational delivery and professional guest experience  

SoFi Suite & Hosted Client Experiences 

• Coordinate logistics for SoFi Suite events and hosted engagements  

• Support guest management and hospitality coordination  

• Manage invitations, confirmations, and onsite coordination  

• Coordinate food, beverage, and entertainment logistics  

Executive Logistics & Hospitality Support 

• Transportation and logistics including pickups/drop-offs at airport, meetings, etc. for:  

• Avasant's CEO

• Avasant Senior Executives 

• Executive guests  

• Support restaurant reservations and hospitality arrangements  

• Assist with personal errands and coordination tasks as needed  

• Coordinate pickups, deliveries, and operational errands related to executive activities 

IDEAL CANDIDATE PROFILE 

Key Characteristics 

• Highly organized and detail-oriented  

• Strong hospitality and executive presence  

• Ability to operate in high-pressure and fast-paced environments  

• Strong discretion and professionalism  

• Excellent communication and coordination skills  

• Flexible and responsive outside traditional working hours when required  

• Ability to support early morning, evening, or weekend events when required 

• Comfortable handling both operational logistics and executive-facing responsibilities  

Preferred Experience 

• Executive support or executive operations experience  

• Event coordination or hospitality experience  

• Vendor management and logistics coordination  

• Experience supporting C-level executives preferred  

• Experience coordinating VIP guests and executive travel/logistics is a plus