Udemy is an AI-powered reskilling platform built to help people and teams grow. It’s personalized, practical, and focused on real-world impact.
Our mission is simple: to transform lives through learning. Your work helps people around the world build skills they can use, whether they’re picking up something new or leveling up to stay ahead.
Over 80 million learners and 17,000 businesses already learn with Udemy. If you’re excited by change, energized by learning, and ready to have a real impact, you’ll feel right at home.
Learn more about us on our company page.
Hybrid work
Udemy is headquartered in San Francisco with global offices in Australia, India, Ireland, Türkiye, and other US locations. Our robust hybrid work model spans San Francisco, Denver, Ankara, Dublin, and Melbourne. This hybrid position requires two days per week in the office at the nearest hub. Learn more about us on our company page.
About your skills
Prioritization & Time Management - Ability to juggle multiple tasks, manage complex calendars, and meet tight deadlines with minimal oversight.
Stakeholder & Relationship Management- skilled at working with cross-functional teams and executives; understands how to build trust, manage up, and influence without authority.
Communication Skills (Written & Verbal) - Clear, concise, and professional communication across multiple platforms (email, Slack, presentations, etc.), often on behalf of execs.
Adaptability & Problem Solving- Quick to assess and pivot in a fast-paced, ever-changing environment; resourceful and solution-oriented when handling issues.
Discretion & Judgment - Handles sensitive information with the utmost confidentiality; exercises excellent judgment in high-visibility or high-pressure situations.
About this role
Collaborate with leaders to understand priorities and build effective organizational processes
Lead development and execution of special projects and initiatives from the CRO
Execute logistics for senior leadership meetings and off-site events
Prepare presentations, proposals, reports, and business communications
Partner with internal and external stakeholders to coordinate meetings, events, and communications
What you’ll be doing
Managing Executive Calendars & Scheduling Complex Meetings- Including across time zones, with internal and external stakeholders, and adjusting quickly to shifting priorities.
Owning Logistics for High-Stakes Meetings & Offsites - Coordinating agendas, venues, tech setup, prep materials, travel, and follow-ups for leadership meetings, all-hands, or team events.
Handling Confidential Information with Discretion - Supporting sensitive business decisions, personnel matters, or strategic initiatives while maintaining full trust and confidentiality.
Communicating on Behalf of Leadership - Writing emails, drafting decks, and relaying information in a clear, aligned voice—often anticipating what needs to be said or clarified.
Being the “Air Traffic Controller” for Special Projects - Stepping into ambiguous situations to organize people, define next steps, and push initiatives forward without needing constant direction.
What you’ll have
6+ years of proven experience as an executive assistant or other relevant administrative or project management experience
Strong writing skills - you're comfortable setting and accepting direction over email/Slack (either 1:1 or with a large group)
Strong relationship builder - you have a track record of taking the time to get to know your key stakeholders, understand their needs and working styles and you know how to coordinate people to get things done
Ability to work in a fast-paced environment, prioritize and perform a variety of tasks with little supervision, a strong sense of urgency, and a positive can-do attitude
You’ll grow here.
Learning is part of the job. You’ll get full access to Udemy courses, a monthly UDay to invest in yourself, and a budget to spend on whatever helps you improve. Many people are diving into AI lately, but what you focus on is up to you.
AI is real here.
We use it in the way we learn and the way we work. You’ll have the space and tools to experiment, apply, and get better at using AI in practical ways.
You’ll own your work.
We trust people to lead, make decisions, and follow through. You don’t need to wait for permission or layers of approval to have an impact.
You’ll build with others.
We collaborate openly and shape ideas together. Everyone has a voice, and good thinking is welcomed from any direction.
You’ll see your impact.
What you build helps people grow their skills, change their careers, or find a path forward. You’ve got the experience, why not use it to help others gain theirs?
Bring your curiosity. We’ll bring the platform and the support. Let’s LEARN together.
Our Benefits Start with UOur benefits start with you and were built to provide you and your family with the protection and care you need, making it easy to access the right coverage when you need it most. Benefits vary by region, and we encourage applicants to review our US Benefits, Ireland Benefits & Turkiye Benefits pages to get an understanding of some of the benefits we offer. For details on region-specific benefits, please refer to the information provided during the hiring process.
Information regarding data privacy is available within the Udemy Careers Privacy Notice.
Similar Jobs at Udemy
What you need to know about the Los Angeles Tech Scene
Key Facts About Los Angeles Tech
- Number of Tech Workers: 375,800; 5.5% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Snap, Netflix, SpaceX, Disney, Google
- Key Industries: Artificial intelligence, adtech, media, software, game development
- Funding Landscape: $11.6 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Strong Ventures, Fifth Wall, Upfront Ventures, Mucker Capital, Kittyhawk Ventures
- Research Centers and Universities: California Institute of Technology, UCLA, University of Southern California, UC Irvine, Pepperdine, California Institute for Immunology and Immunotherapy, Center for Quantum Science and Engineering
