Executive Assistant

Defense Holdings, Inc. (DHi)
Location: Hybrid (US)
Employment Type: Full-Time
Department: Executive Administration
Reports To: Chief Executive Officer

Company Overview

Defense Holdings, Inc. (DHi) is a trusted provider of innovative solutions and mission-critical services supporting U.S. defense, federal, and commercial clients. We are committed to operational excellence, integrity, and delivering results that strengthen national security and organizational performance.

At DHi, our people are our greatest asset. We foster a collaborative, performance-driven environment where professionals are empowered to grow, innovate, and make meaningful contributions.

Position Summary

Defense Holdings, Inc. (DHi) is seeking a highly organized Virtual Executive Assistant to provide administrative support to senior leadership and facilitate effective communication, scheduling, and operational coordination.

The ideal candidate will be proactive, detail-oriented, and capable of managing multiple administrative tasks in a remote or hybrid work environment.

Key Responsibilities

Executive Support

Manage executive calendars, meetings, and appointments.
Coordinate internal and external communications for senior leadership.
Prepare reports, presentations, and other documentation as required.

Administrative Coordination

Organize and maintain digital records, files, and correspondence.
Assist with travel arrangements, expense tracking, and office operations.

Communication & Liaison

Act as a point of contact between executives, internal teams, and external stakeholders.
Coordinate meeting logistics, agendas, and follow-up action items.

Operational Support

Assist with special projects, research, and administrative tasks as assigned.
Support workflow and process improvements for executive operations.

Required Qualifications

Bachelor’s degree in Business Administration, Communications, or related field.
3–5 years of executive administrative support experience.
Strong organizational, communication, and time-management skills.
Proficiency with Microsoft Office Suite and collaboration tools.

Preferred Qualifications

Experience supporting executives in government or defense-related organizations.
Familiarity with remote collaboration and productivity tools.

Core Competencies

Integrity & Confidentiality
Attention to Detail
Analytical Thinking
Interpersonal Communication
Organizational Skills
Adaptability & Initiative

Work Environment

Professional office environment (or hybrid/remote if applicable).
May require occasional travel.
Must be eligible to work in the United States.
Ability to obtain and maintain security clearance may be required.

Compensation & Benefits

Defense Holdings, Inc. (DHi) offers a competitive compensation package including:

Competitive base salary (commensurate with experience)
Medical, Dental, and Vision Insurance
401(k) with company match
Paid Time Off (PTO) and Holidays
Life and Disability Insurance
Professional development opportunities

Equal Opportunity Employer Statement

Defense Holdings, Inc. (DHi) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected characteristics in accordance with applicable laws.