Executive Assistant

Starface is seeking an organized, proactive Executive Assistant to support our co-founder both at an executive level and personally to maximize impact on our business. We’re looking for someone with experience supporting senior leaders, and who is comfortable working in a fast paced, creative, and collaborative environment; a self-starter with impeccable communication and accountability who can anticipate needs and keep things organized and on track.

In this role, you’ll deliver top quality support and service, execute a broad range of initiatives, and interface with employees and external partners.  This hybrid role is based in the greater Los Angeles area, and will require periodic in person meetings and events, with travel 2-4 times per year.

At Starface, we’re caring, joyful, bold, and resilient. We love people who defy convention and welcome an attitude of exploration into the bold and creative in all that we do. If you’re a self-starter with unparalleled attention to detail, a knack for organization, you take pride in crushing objectives, and everything you’ve read so far sounds like you, please keep reading!

P.S. Must love dogs. :)

• Provide comprehensive support to co-founder, aligning time and efforts to the most important company priorities 
• Manage and own co-founder’s calendar based on priorities, including coordinating meeting and appointment travel, materials, agendas, providing proactive reminders, and problem solving and rescheduling as needed in a dynamic environment 
• Work closely with the Starface executive team: support, schedule, attend, take meeting minutes and follow up notes for business meetings
• Proactively share daily agenda and briefings with co-founder and communicate updates and reminders throughout the day
• Support co-founder to complete top priorities and action items 
• Coordinate business and personal travel arrangements (including international), including but not limited to flights, car service, hotel stays, etc.
• Coordinate business and personal paperwork and communication for co-founder 
• Assist with messengers, receiving, deliveries, errands, gifts, and returns as needed, including personal needs such as weekly grocery shopping
• Manage and coordinate appointments for co-founder and on an as needed basis. 
• Potentially assist with dog care and support as needed, and other ad hoc items and special projects assigned by co-founder

• 3+ years of relevant experience, ideally supporting executives both personally and professionally
• Ability to quickly build and maintain relationships
• Ability to manage and prioritize multiple tasks seamlessly, navigating multiple stakeholders with excellent verbal and written communication skills across a range of platforms (e.g. Slack, email, Zoom, in-person)
• Exceptional attention to detail and accuracy
• Ability to operate in ambiguity and change in response to new information 
• Ability to exercise good judgment at all times maintaining full discretion, confidentiality, and professionalism
• Track record of taking initiative and approaching problems with a solutions orientation 
• Proficiency in G-Suite (Google Calendar, Google Docs, Google Sheets, Google Slides)
• Experience working in a start-up or other fast-moving, constantly evolving environment 

• The compensation range for this role is a $85,000-$110,000 base depending on level of experience, as well as bonus eligibility.
• Additional benefits include:
• Access to high-quality health care options
• Access to a 401k with 5% employer match eligibility
• 4 weeks of vacation plus up to 20 paid holidays
• 12 weeks fully paid parental leave 
• 5 days of pet-ernity leave for pet adoption
• Home office & internet supplement stipend  
• Annual learning & development stipend
• Hybrid remote work environment 
• ...and much, much more!