Executive Assistant

POS-10675

Join HubSpot's dynamic Operations Team as an Executive Assistant supporting four Vice Presidents who drive strategic initiatives across our fastest-growing business areas. This high-impact role puts you at the center of executive decision-making while offering unparalleled exposure to operations strategy, cross-functional leadership, and organizational excellence.

You'll be the operational backbone for our VPs of Partner Strategy & Operations, GTM Enablement, Sales Demand & Strategy Operations, and CS Strategy & Operations, leaders who shape how HubSpot scales and serves customers worldwide. Working alongside a collaborative team of Executive Assistants, you'll drive efficiency, anticipate needs, and execute complex initiatives that directly impact business outcomes.

This is more than traditional administrative support, it's a strategic partnership opportunity where you'll own end-to-end offsite planning, manage communications, and help senior leaders focus on what matters most. Perfect for ambitious professionals seeking long-term career growth in executive operations or strategic support roles.

Executive Partnership & Strategic Support:

• Provide sophisticated calendar, travel, and meeting coordination for four VP-level executives
• Create comprehensive agendas, briefing documents, and pre-reads that set executives up for success
• Manage competing priorities across multiple leadership schedules and strategic initiatives
• Serve as trusted liaison between executives, teams, customers, and external partners

Project Leadership & Execution:

• Own end-to-end planning for leadership meetings, executive visits, and internal strategic team offsites
• Drive project timelines, track cross-functional initiatives, and ensure follow-through on action items
• Support internal communications and maintain stakeholder alignment across complex initiatives

Culture & Team Excellence:

• Champion team culture across executive organizations through Slack channels, events, and milestone recognition
• Foster an inclusive, engaging environment that reflects HubSpot's values
• Maintain distribution lists and facilitate seamless team communications

Experience & Skills:

• 3-5 years supporting senior executives in fast-paced, high-growth environments. Tech industry is a plus.
• Proven expertise managing complex calendars, confidential information, and competing priorities
• Strong project management and stakeholder communication abilities
• Experience with GSuite, travel coordination, and expense management systems

Preferred Qualifications:

• Event planning and execution experience
• Customer service or client-facing background a plus
• Able to travel for offsites and executive events (3-4 times per year)

• Eagerness to Learn: Demonstrated commitment to professional development
• Attention to Detail: Strong accuracy in all tasks and communications
• Communication: Clear, professional written and verbal communication
• Reliability: Consistent performance and dependability
• Adaptability: Ability to handle changing priorities and learn quickly
• Professionalism: Maintains confidentiality and represents executives well
• Organization: Strong time management and organizational skills
• Collaboration: Works well with team members and executives

Cash compensation range: 73600-110400 USD Annually