Executive Assistant

At Exa, we're building a next-generation AI search engine—one that outperforms Google for power users. We help people find the information they can’t get anywhere else: https://exa.ai/websets

We're an SF team of ~35 from Harvard, MIT, Google, Apple etc. We recently raised a Series B from Benchmark, and we are rapidly building the most intelligent search engine in history.

Now, we’re looking for an Executive Assistant to help our C-suite team run smoothly!

About the Role

As an Executive Assistant at Exa, you will work with C-suite to manage their loaded calendars and task lists. This will be a highly variable role where new and unexpected tasks fall onto your plate often.

What You’ll Do

• Own C-suite calendar management and optimization

• Continuously find ways to optimize scheduling, office management, recurring tasks, etc.

• Affinity towards technology— better if you can automate parts of your own role

• Greet our ever flowing office guests

• Coordinate team and office events, make sure people are having fun and taken care of!

• Ad hoc tasks as they come— be prepared for anything!

What You’ll Need

• 2+ years of experience as an executive assistant or office manager

• Very strong communication and organizational skills

• Ability to self-organize and work agentically with little direction/overhead

• You enjoy context switching between different workstreams and tasks

• “People Person” — the strong ability to read people and the room, understand where to insert yourself and when + how to be helpful

• Comfort in a fast-moving, high-growth startup environment

This is an in-person opportunity in San Francisco. We're happy to sponsor international candidates (e.g., STEM OPT, OPT, H1B, O1, E3).