Executive Administrative Assistant

CityIrvineStateCaliforniaJob LocationIrvine Regional Office (Derian)Position TypeRegular

We are seeking a highly organized and proactive Executive Administrative Assistant to support the Senior Vice President (SVP), Property Operations. In this role, you will provide essential administrative and operational support, ensuring seamless day-to-day execution of tasks, scheduling, and communications. The ideal candidate will be detail-oriented, adaptable, and capable of managing multiple priorities in a fast-paced environment. The internal title for this role is Executive Assistant.

WHAT YOU WILL DO:

• Manage Scheduling & Communications: Coordinate meetings, maintain calendars, and handle correspondence on behalf of the SVP.
• Facilitate Meetings: Prepare agendas, gather relevant deliverables and reports, take meeting minutes, and follow up on action items.
• Support Travel & Expenses: Arrange travel and process expense reports.
• Prepare Documents & Reports: Assist in creating reports, presentations, and other business documents.
• Organize Events & Logistics: Help plan department meetings, team events, and off-site functions.
• Handle Administrative Tasks: Maintain records, track deadlines, and assist with office operations.
• Support Special Projects: Assist with ad hoc initiatives and operational improvements.

WHAT YOU WILL NEED:

• 5+ years of administrative assistant experience, preferably supporting executive-level leaders.
• Experience coordinating meetings, travel, and expenses.
• Excellent written and verbal communication abilities.
• Strong interpersonal skills to engage with internal teams and external partners
• Strong organizational and time-management skills.
• Strong Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) skills.
• Discretion and professionalism in handling confidential information.
• Proactive, problem-solving mindset with a high level of attention to detail.
• Associate or bachelor’s degree preferred, or equivalent experience.

WHAT THE JOB REQUIRES:

• Operates in a fast-paced work setting. Requires the ability to multitask and adapt quickly to changing priorities. May involve tight deadlines and high-energy work situations.
• Work is primarily conducted in an office setting. Requires sitting at a desk or workstation for extended periods. Involves the use of standard office equipment such as computers, phones, and printers.
• The position includes in-person work requirements consistent with the hybrid policy located at Essex's corporate office in Irvine. The hybrid policy is subject to change at Essex’s sole discretion.
• Requires the ability to sit or stand for extended periods. Minimal physical effort in the day-to-day tasks.
• Minimal travel may be required for occasional meetings, training, or conferences.

WHAT YOU WILL BRING TO THE TABLE:

• A collaborative and service-oriented attitude.
• A proactive approach to anticipating needs and solving problems.
• High levels of professionalism and discretion.
• A keen eye for detail and efficiency.
• Strong interpersonal skills to engage with internal teams and external partners.
• Adaptability to changing work environments, tasks, and priorities.
• Ability to work independently, fulfill commitments and responsibilities with little supervision.

#LI-SL1

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All full-time regular associates are offered competitive salaries, experience career growth, and are eligible for benefit packages that include medical, dental, vision, paid parental leave, 401k employer match, excellence rewards, wellness programs, and much more. With our 12 paid holidays and 15 PTO days, work/life balance is a priority! Additionally, most positions are eligible for a housing discount of 20%.

Essex provides great communities in which to live, work and invest. We are a purpose-driven company, and we pride ourselves on promoting an internal culture of growth and opportunity by engaging, enabling, and empowering our teams. Working at Essex is not a destination. It is a journey where you can confidently build your career.

The pay range for this position is $91,000.00 - $136,000.00 per year. New hires generally start between $91,000.00 - $114,000.00 per year. The final salary offer will be determined after reviewing relevant factors, including but not limited to skill sets; relevant experience; internal equity; and other business and organizational needs.

This role is also eligible to participate in Essex’s discretionary Annual Bonus program that is commensurate with the level of the position.