Executive Assistant

Executive Assistant to C-Level Executive 
Location: Remote (Pacific Standard Time zone only)
Job Type: Full-time 

About the Role 

We are seeking a high-judgment, resourceful, and proactive Executive Assistant to support a C-level executive. This role is a critical enabler of executive impact, ensuring focus on top priorities, fostering organizational alignment, and driving operational excellence. The ideal candidate thrives in fast-paced, dynamic environments and is equally comfortable handling day-to-day logistics and serving as a trusted strategic partner. 

What You’ll Do 

• Executive Support & Prioritization 

• Manage complex and rapidly changing calendars, travel, and meeting logistics with attention to detail and foresight. 

• Serve as a gatekeeper and sounding board, ensuring the executive’s time is optimized for the highest-value priorities. 

• Anticipate needs, resolve scheduling conflicts, and provide proactive solutions. 

• Operational Excellence 

• Prepare high-quality briefing materials and pre-reads for executive meetings and external engagements 

• Drive the rhythm of leadership meetings and business reviews, ensuring focused agendas, productive discussions, and clear outcomes 

• Monitor follow-ups and action items to maintain momentum and accountability 

• Communication & Collaboration 

• Draft and edit executive communications for internal and external audiences. 

• Partner cross-functionally to ensure alignment across teams and surface critical updates and risks. 

• Build trusted relationships at all levels of the organization, as well as with customers, partners, and external stakeholders. 

• Strategic Partnership 

• Provide leverage by filtering information, connecting dots, and highlighting insights that inform better decisions. 

• Serve as an extension of the executive, representing their priorities with professionalism and discretion. 

• Support strategic initiatives by coordinating execution and monitoring outcomes. 

What We’re Looking For 

• 7+ years of experience supporting senior executives in fast-paced, high-growth, or global organizations. 

• Proven ability to manage complex calendars, travel, and logistics at the executive level. 

• Strong business judgment, with the ability to anticipate needs and act with discretion and diplomacy. 

• Exceptional organizational skills with an ability to pivot seamlessly between detail-oriented execution and big-picture thinking. 

• Excellent written and verbal communication skills; ability to craft clear, concise, and executive-ready content. 

• Highly collaborative with a track record of building strong, trusted partnerships across all levels. 

• Comfortable with ambiguity, resilient under pressure, and adept at problem-solving. 

• Tech-savvy with proficiency in productivity and collaboration tools (Microsoft Office, Zoom, etc.) 

Why Join Us 

At Kaseya, you’ll play a pivotal role in enabling executive leadership to focus on the work that matters most. You’ll be part of a high-performing, mission-driven team where your impact will be felt across the entire organization.  

Benefits at a glance: 

• Medical, dental, and vision plans through Cigna 

• Up to $2,000 in employer sponsored HSA contributions (conditional on HDHP plan) 

• 15 days of PTO and 8 US holidays 

• Employer subsidized gym memberships, telehealth services, tuition reimbursement, and more! 

• Employer covered parking in Brickell