Executive Assistant

FreeWheel, a Comcast company, provides comprehensive ad platforms for publishers, advertisers, and media buyers. Powered by premium video content, robust data, and advanced technology, we're making it easier for buyers and sellers to transact across all screens, data types, and sales channels. As a global company, we have offices in nine countries and can insert advertisements around the world.
Job Summary
Provides administrative support to the Chief Commercial Officer and the senior leadership team reporting into this function. The ideal candidate has extensive administrative experience with senior leaders and C-suite level executives. Primary responsibilities include: managing the executives' calendars with a proactive and detailed approach, scheduling domestic and international travel with detailed itineraries, registering and escorting guests, and assists with logistics around team meetings and events. This EA interacts with Company personnel at all levels of the organization, including the most senior executives. They must project the appropriate professional image of the Company to internal and external contacts. This individual must be able to handle highly confidential company information.
Job Description
Core Responsibilities

• Communicates with key contacts, handles phone and email inquiries from internal and external key contacts, answers routine questions and furnishes information.
• Responsible for the coordination and scheduling of internal and external meetings and presentations; gathers and prepares necessary materials and/or equipment.
• Assures the planning and coordination of the executive and department calendar of events, including the administrative running of the departments their leaders oversee.
• Schedules appointments and prepares detailed itineraries, as needed.
• Assures the maintenance of travel and expense account and records, including form preparation and figure reconciliation.
• Assists in planning department events, staff meeting and activities as needed.
• Displays a strong knowledge of desktop tools such as the Microsoft Suite of Office products, including email, Teams, Excel, PowerPoint and Word.
• Manages registration and escorting of visitors as needed.
• Other duties and responsibilities as assigned.

Key Attributes

• Ability to work in a fast-paced, exciting, constantly changing environment
• Aptitude for paying close attention to details while seeing the bigger picture
• Proactive thinker who stays steps ahead of the team and is on top of issues and opportunities
• Conducts research, prepares leaders for meetings, manages information flow
• Maintains confidentiality of sensitive company information, facilitates decision making
• Consultation-asks probing questions, manages expectations
• Develops excellent relationships internally and externally
• Regular, consistent and punctual attendance. Must be able to work nights and weekends, variable schedule(s) and overtime as necessary.

Employees at all levels are expected to:

• Understand our Operating Principles; make them the guidelines for how you do your job.
• Own the customer experience - think and act in ways that put our customers first, give them seamless digital options at every touchpoint, and make them promoters of our products and services.
• Know your stuff - be enthusiastic learners, users and advocates of our game-changing technology, products and services, especially our digital tools and experiences.
• Win as a team - make big things happen by working together and being open to new ideas.
• Be an active part of the Net Promoter System - a way of working that brings more employee and customer feedback into the company - by joining huddles, making call backs and helping us elevate opportunities to do better for our customers.
• Drive results and growth.
• Respect and promote inclusion & diversity.
• Do what's right for each other, our customers, investors and our communities.

Disclaimer:

• This information has been designed to indicate the general nature and level of work performed by employees in this role. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications.

Comcast is proud to be an equal opportunity workplace. We will consider all qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, veteran status, genetic information, or any other basis protected by applicable law.
Skills:
Punctuality; Ideation; Planning; Meeting Organization; Scheduling
Salary:
Primary Location Pay Range: $36.79 - $55.19
Comcast intends to offer the selected candidate base pay within this range, dependent on job-related, non-discriminatory factors such as experience. The application window is 30 days from the date job is posted, unless the number of applicants requires it to close sooner or later.
Base pay is one part of the Total Rewards that Comcast provides to compensate and recognize employees for their work. Most sales positions are eligible for a Commission under the terms of an applicable plan, while most non-sales positions are eligible for a Bonus. Additionally, Comcast provides best-in-class Benefits to eligible employees. We believe that benefits should connect you to the support you need when it matters most, and should help you care for those who matter most. That's why we provide an array of options, expert guidance and always-on tools, that are personalized to meet the needs of your reality - to help support you physically, financially and emotionally through the big milestones and in your everyday life. Please visit the compensation and benefits summary on our careers site for more details.
Education
High School Diploma / GED
Relevant Work Experience
5-7 Years