Executive Assistant

Founded in 2010, and Headquartered in Newport Beach, California, Kajabi is the leading creator commerce platform, helping creators turn their knowledge, experience, and expertise into sustainable online businesses. With Kajabi's integrated platform, creators have a single ecosystem to build and market their digital products, including online courses, communities, live coaching, and more. Tens of thousands of creators and entrepreneurs rely on Kajabi as the backbone of their business and have collectively earned over $9 billion from more than 85 million customers. Learn more at kajabi.com. 

The Executive Assistant is responsible for supporting executive operations and executives, helping them stay organized and complete tasks that enable them to focus on more advanced responsibilities.  Reporting to the Head of the Executive Support Team, duties will include organizing meetings for the VP group, enhancing impact, and expanding the team's execution. This role will be an integral part of the team and the overall company culture, reporting to the Executive Business Partner. In short, this executive assistant role is an extension of the executive support team, supporting and collaborating on all tactical tasks. An effective AA enables teams to be focused on their goals and prepared for anything that comes their way. It is a vital role, especially for teams and individuals who have multiple tasks at all times. This role is ideal for individuals eager to advance their careers in executive operations and thrive within a dynamic, fast-paced environment.

The Impact You Will Make

• Providing administrative support in a variety of functions to the Executive Support Team and key executives, who are focused on increasing efficiency and impact.
• Internal calendar management, meeting coordination, and collaboration in support of Senior EA, EBP and Office Manager.
• Manage calendars, schedule meetings, and assist with travel planning.
• Maintain files, google drives.
• Research information and options for different projects. 
• Meeting set up and break down.
• Assist the Executive Support Team in planning on-site HQ meetings and event logistics. 
• Create and maintain project information for current project planning and historical purposes. 
• Prepare rough draft agendas for meetings.
• Support for additional ad-hoc projects as needed by the executive support team.
• Providing department support as needed to the executive support team.
• Reviews, prioritizes, directs and delegates a wide variety of complex and confidential requests that are presented to the executive for consideration with the guidance of the EBP.
• Summarizes, prioritizes, and researches information into a concise and usable format for the executive and EBP to review.
• Coordinates tactical support on projects, travel arrangements, and meetings.
• Assist in planning, executing, and maintaining team events.
• Developing and maintaining a broad knowledge and understanding of the company's operations and business objectives.
• Track and coordinate tasks, timelines, and deliverables for ongoing projects.

Attributes for Success

• You're driven. We're a work hard, play hard organization and serve a global base of entrepreneurs. 
• You're a team player. It is a vital role, especially for teams and individuals who have multiple tasks at all times.
• You're flexible. Change in our organization is celebrated and innovative; you share the same enthusiasm.
• You’re A Master Communicator. You’ll be working in person, in writing, and on social channels. A love of learning how to communicate effectively with a diverse range of executives and leaders is essential.
• You Thrive on Helping Others Succeed. This role will involve assisting with all aspects of the executive support team's daily life. This will require handling tactical tasks and business errands.
• You Take Confidentiality Seriously. In this role, you’ll be handling extremely sensitive information, and absolute, complete confidentiality and discretion are a MUST.
• 1–2 years of administrative, customer service, or office support experience (internships or part-time roles welcome).
• Excellent verbal and written communication skills.
• Strong attention to detail, organizational, and time management abilities.
• Proficiency with Google Workspace (Docs, Sheets, Calendar, Drive).
• Ability to manage confidential information with professionalism and discretion.
• A collaborative, team-first mindset with a positive attitude.

Kajabi Team Benefits Package

• Company paid premiums for medical, dental and vision insurance for self and family.
• Company sponsored HSA account.
• Company 401K, 100% match up to 6% of employee contributions.
• Flexible vacation policy.
• Fitness incentives package.
• Company funded mental health resources.
• Wellness perks.

In-Office Requirement Statement

We let the type of work you do guide the collaboration style. That means we're not always working in an office, but we continue to gather for key moments of collaboration and connection. 

• This role will need to be in the office for in-person collaboration 3 days a week, and possibly more depending on executive and team attendance/business needs.

Pay Range

At Kajabi we believe the workplace should be equitable, inclusive, and inspiring for every employee. In an effort to provide greater transparency, we are sharing the base salary range for this position. The position is also eligible for equity. Final salary is based on a number of factors including location, travel, relevant prior experience, or particular skills and expertise.

US based applicants only.

$27.00—$33.50 + equity + bonus

How To Apply

Sound like a good fit for you? Click apply, below!

Kajabi LLC  is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, disability, age, veteran status, or any other basis protected by applicable law.