Executive Assistant

Alberta, Canada

Job Family Group:

Business Administration

Worker Type:

Regular

Posting Start Date:

May 2, 2025

Business unit:

Integrated Gas and Upstream

Experience Level:

Early Careers

Job Description:

Shell Canada is seeking an Executive Assistant to support both our Shell Canada Country Chair and the VP of Integrated Gas for Shell Canada. The Country Chair represents all of Shell Canada, and you is the key point of contact between Shell Canada and senior stakeholders from other organizations, as well as with senior internal stakeholders and the staff of Shell Canada. In Integrated Gas, you will be part of a dynamic and fast-paced team that is actively working to deliver multiple projects and interfacing with LNG Canada.

Within this role, you will have an opportunity to work on a variety of initiatives and develop strong relationships with various stakeholders across our organization. You will have the opportunity to act as a key point of contact for senior leaders, internal colleagues, and senior external stakeholders globally and within the country. You will play a pivotal role in ensuring the smooth operation of executive functions, providing comprehensive administrative support, and facilitating effective communication across the organization. 

If you thrive in a collaborative, fast-paced environment and are passionate about contributing to the success of our leadership team, we invite you to express interest in this opportunity!

Accountabilities:

• Act as point of contact for senior external stakeholders including offices of Prime Minister, Premiers, and other senior government officials, C-suite leaders of other companies, joint venture partners such as LNG Canada, and other key external bodies such as CAPP and BCBC

• Provide administrative support for business-wide activities and events, including offsite meetings, coordination of senior leadership and external stakeholder visits, event management and set-up, meetings such as Country Coordination Team, Extended Leadership team, and workshops

• Managing payment and compliance reporting such as gifts & hospitality registers

• Coordinate and ensure receipt of relevant briefing papers for forthcoming meetings and/or travel

• Send out approved communications on behalf of the VP and Country Chair        

• Provide administrative support to Crisis Management Team and Business Continuity Planning activities

• Provide general administrative support including calendar and e-mail management; scheduling meetings, taking minutes, and booking conference rooms; typing, photocopying and printing; managing mail; managing daily workflow by screening calls, handling queries and requests appropriately, and redirecting to others as appropriate

• Book and manage travel arrangements and complete expense reporting through Concur

• Coordinate IT equipment orders and logistics

• Provide support to Country Chair team in key administrative matters including maintaining distribution lists, Sharepoint sites, filing and records management, organization charts, building access support, staff onboarding/set-up assistance, catering, tracking/monitoring key initiatives

• Partner and collaborate with other key administrative professionals including back-up support as required

What you bring:

• Must have legal authorization to work in Canada on a full-time basis for anyone other than current employer

• Diploma or Degree is preferred but not required

• At least 5 years relevant experience

• Ability to communicate and establish relationships at all levels with a wide variety of internal and external stakeholders, including C-suite leaders of other companies and senior government stakeholders 

• Utmost integrity and discretion to work with sensitive and confidential matters

• Resourcefulness to independently handle as quickly and competently as possible any unforeseen circumstances as and when they arise

• Ability to work under pressure and meet deadlines in a fast-paced quickly changing environment with competing priorities

• Flexibility and willingness to work extended hours and be available outside of core business hours when necessary

• Exemplary planning, organizational, and time management skills and attention to detail

• Proficient in the use of MS Office applications such as Sharepoint management, Concur, and collaboration tools and communication platforms including MS Teams and Viva Engage

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DISCLAIMER:

Please note: We occasionally amend or withdraw Shell jobs and reserve the right to do so at any time, including prior to the advertised closing date. Before applying, you are advised to read our data protection policy. This policy describes the processing that may be associated with your personal data and informs you that your personal data may be transferred to Shell/Shell Group companies around the world. The Shell Group and its approved recruitment consultants will never ask you for a fee to process or consider your application for a career with Shell. Anyone who demands such a fee is not an authorised Shell representative and you are strongly advised to refuse any such demand. Shell is an Equal Opportunity Employer.-À NOTER: de temps à autre, il arrive que nous modifions ou que nous retirions des emplois chez Shell et nous nous réservons le droit de le faire à tout moment, y compris avant la date limite indiquée. Avant de candidater, il vous est conseillé de bien lire notre politique en matière de protection des données. Celle-ci décrit comment vos données personnelles peuvent être traitées et vous informe que vos données personnelles peuvent être transférées à Shell/ aux sociétés du groupe Shell dans le monde entier. Ni le groupe Shell, ni aucune de ses sociétés de conseil en recrutement agréées ne sauraient vous demander de payer des droits pour examiner votre candidature à une carrière chez Shell. Quiconque vous demande un tel paiement n’est pas un représentant agréé de Shell et il vous est fortement conseillé de refuser d’effectuer un tel paiement. Shell respecte l’égalité d’accès à l’emploi