Executive Assistant

| Los Angeles, CA, USA | Hybrid
Employer Provided Salary: 65,000-75,000 Annually
Salary data is provided by the employer. Please note this is not a guarantee of compensation.
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Stem Disintermedia’s two brands, Stem and Tone, empower artists, labels, and their teams to thrive by providing comprehensive distribution and royalty services offerings, along with the tools and resources needed to make the most of their music careers.


Stem offers a holistic distribution service that includes artist-development services and data-driven insights, equipping artists with everything they need to flourish both creatively and commercially. Known for its intuitive interface, Stem ensures a seamless experience for tracking, splitting, and dispersing revenue to multiple recipients in real-time. Artists and labels on Stem's platform benefit from clear visibility into their royalty income and can manage splits or access artist-friendly advances to scale their operations without strings attached. Stem's experienced professionals serve as an extension of the artists' teams, providing personalized guidance and support, leveraging a vast network of marketing resources.


Tone, the newest product offering from the Stem Disintermedia team, simplifies royalty processing for modern record labels and royalty earners. Their intuitive software allows even lean teams to handle royalties efficiently, supported by a team of royalty experts available to assist labels and artists of all sizes. Tone envisions a future where artists confidently pursue their creative vision, assured of fair compensation for their work. With nearly a decade of experience in offering best-in-class financial tools, Tone aims to modernize financial frameworks for music professionals, ensuring artists and collaborators are paid clearly and timely.


Artists and labels of all genres and sizes, such as Brent Faiyaz, Soulection, LANY, Three Six Zero, Catch & Release Records, and Neon Gold, utilize Stem's bespoke servicing and data-driven approach. Recognized for their innovation, Billboard named Stem one of the Top 20 Distributors, Fast Company included Stem among its “Most Innovative Companies” in 2021, and BuiltIn has listed it as one of the “Best Places To Work” for the past four years. Together, Stem and Tone are dedicated to turning the vision of artist empowerment and financial clarity into reality.


Our team:


Stem Disintermedia is led by a driven & collaborative team from diverse backgrounds, including senior professionals from Spotify, UTA, Hired, and Apple Music. Our group of investors and strategic advisors includes former COO of Venmo Michael Vaughan, Carta CEO Henry Ward, Quality Control Music (Cardi B, the Migos and Lil Yachty) co-founder and COO Kevin "Coach K" Lee, and QED Investors partner Frank Rotman. Our employees include musicians, parents, activists, artists, and more. We’re united by our shared values, commitment to exceptional partnership, and fierce belief in Stem’s mission.


We are seeking an Executive Assistant to join our team. This role will support the executive team located primarily in the Los Angeles area but also in different time zones. We strongly want to emphasize that this role is not a path for A&R or any other artist-facing/strategy role on our team. This role is best suited to someone looking to expand their career in marketing, as he/she/they will not only handle administrative tasks, but also support larger business initiatives through project management, presentations, coordination, and serving as a liaison to the executives at events and meetings. We intend for the Executive Assistant to transition into a role on the marketing team after one year. 


This role is full time and based in the Los Angeles area, with no specific office location but frequent in-person meetings in and around the Los Angeles area as necessary for the role. The Executive Assistant will be expected to work out of the CEO’s home two days per week. 

Benefits

  • Competitive compensation package including equity for all full-time employees. We maintain salary brackets for all career tracks to ensure equitable salaries across the company.
  • 100% premiums covered for employee medical, dental, and vision (60% for dependents)
  • Company 401(k) match up to 4%
  • Unlimited paid time off
  • FSA
  • Life insurance 
  • Student loan paydown program
  • Excellent parental leave policies

What you'll do:

  • Provide comprehensive support to the executive team and key team initiatives, serving as a coordinator with responsibilities including managing multiple tasks concurrently, ensuring professionalism, confidentiality, timely delivery, and excellent client service, as well as overseeing expanded staff meetings, meeting logistics, presentations, and the management of shared team information and resources on internal portals.
  • Ensure executives (including CEO and Presidents) are prepared for all internal/external meetings by effectively prioritizing, managing, and providing support to multiple demanding calendars.
  • Support the Tone sales and marketing teams and attend sales and marketing meetings. 
  • Provide both routine & non-routine administrative support, handling a high volume of competing administrative task requests (via multiple internal stakeholders) that require professional discernment on appropriate urgency/prioritization to complete.
  • Represent Stem in front of partners, vendors, clients, investors, and new recruits.
  • Organize team-building events, happy hours, and social activities as requested.
  • Use considerable judgment and discretion in completing work assignments and handling confidential information.
  • Employ effective communication with various stakeholders throughout the organization and with external partners.

Our ideal candidate has:

  • 1+ years of supporting executives or senior leadership as an assistant or coordinator in a fast-paced environment
  • A growth mindset and an interest in working in a fast paced environment 
  • Demonstrated ability to organize, multi-task, and problem solve issues while managing competing priorities and commitments to deadlines
  • Ability to quickly learn organizational structure and the objectives of the team
  • Proven track record demonstrating ability to work effectively with minimal supervision
  • Strong communication (written and verbal) and ability to work cross-functionally with executives (both internal & external)
  • Highly organized and detail-oriented
  • Ability to complete work assignments efficiently, without sacrificing a high degree of quality
  • High levels of integrity and discretion
  • A terrific work ethic accompanied by an ever-positive, get-it-done attitude
  • History of creative problem solving, analytical skills, ability to work well collaboratively and under pressure
  • High level of emotional maturity and ability to adapt quickly to consistently changing schedules and circumstances 
  • Created and worked on digital marketing and social media campaigns
  • You will be required to work out of the CEO's Los Angeles home office two days per week

It's a bonus if you have:

  • Social media and presentation design skills
  • SEO 
  • Google ads and/or Meta ads experience 
  • Hubspot 
  • Mailchimp 
  • Planned and implemented an industry event 
  • Communications experience 
  • Skilled with no-code tools such at Airtable
  • An interest in the music industry and helping artists stay independent

Technologies/Systems/Software we use:

  • GSuite
  • Google Sheets
  • Canva
  • Notion 
  • Slack and other remote collaboration tools

Don't match every skill listed? Almost nobody does! Think you're a good fit anyway? Please let us know.


**Stem is an equal opportunity employer, and more than that, actively strives to build and nurture a diverse, inclusive, and equitable team. We celebrate differences and screen for shared values rather than culture fit. We are committed to providing employees with a work environment free of discrimination and harassment.**

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Technology we use

  • Engineering
  • Product
  • Sales & Marketing
  • People Operations
    • JavascriptLanguages
    • PythonLanguages
    • BASHLanguages
    • Semantic HTMLLanguages
    • GraphQLLanguages
    • SalesforceLanguages
    • ReactLibraries
    • DjangoFrameworks
    • Node.jsFrameworks
    • TerraformFrameworks
    • Apache AirflowFrameworks
    • CircleCIFrameworks
    • JenkinsFrameworks
    • BigQueryDatabases
    • CanvaDesign
    • FigmaDesign
    • UX DesignDesign
    • BasecampManagement
    • NotionManagement
    • SalesforceCMS
    • Google SuiteCMS
    • CanvaCMS
    • DocuSignCRM
    • SalesforceCRM
    • MailChimpEmail
    • Google HangoutsCollaboration
    • SlackCollaboration
    • ZoomCollaboration
    • Google SuiteCollaboration
    • Notion Collaboration
    • BasecampProject Management
    • TrelloProject Management

Location

As of 2020, we are a fully remote company. The majority of our team is split between southern California and New York/New Jersey, however, we have a handful of domestic employees sprinkled in-between and international employees located in Brazil, Peru, Costa Rica, Mexico, England, and Japan!

An Insider's view of Stem Disintermedia

How would you describe the company’s work-life balance?

As a working mother of 3 who holds a management position at Stem, it's so refreshing that the organization means what they say when they talk about work life balance! I have been able to work around my families schedules (emergencies, school conflicts, etc.) without exception - all while feeling the full support of my manager, department, and team.

Andrea

Director of Product

What projects are you most excited about?

It is a very interesting time to work at the intersection of music and technology. There are wild inefficiencies across music that can be solved with technology, more specifically financial technology. We are building offerings that can radically change music's market dynamics.

Kristin

President of Stem Distribution

How has your career grown since starting at the company?

I showed up at Stem as a fresh-faced postgrad -- the leadership team here has given me dozens of opportunities to take on exciting new projects, work with incredible clients, and manage crucial functions of the business. I've also been fortunate enough to give some of those same opportunities to rising stars on the team over the years.

Bobby

VP of Artist & Label Relations

How do you empower your team to be more creative?

I help my team be creative by providing them with the strategic context they need to drive strategic choices in their work rather than waiting on leadership for guidance. And I provide plenty of space for them to tell me they need more support or more resources.

Charleton

Head of Marketing

What's the biggest problem your team is solving?

Making a living as an artist is incredibly challenging, so empowering artists to build their own business using our tools is a really exciting prospect. I'm a big believer that the most impactful cultural and artistic innovations grow out of local arts communities and small businesses, so I'm very enthusiastic about supporting that ecosystem.

Cameron

Engineering Manager

What are Stem Disintermedia Perks + Benefits

Stem Disintermedia Benefits Overview

Stem offers competitive benefits & perks including 100% paid health insurance premiums for employees and 60% for dependents. We also have unlimited PTO, flexible remote work policies, a student loan pay down program, paid parental leave, and 401K employer matching.

Culture
Volunteer in local community
We have partnered with LA-Tech.org and UNITE-LA to create an annual student summit for Los Angeles HS/CC/re-entry students with panels, group mentoring sessions, and mock interviews.
Partners with nonprofits
Stem partners with LA Tech.org to offer internships and mock interview opportunities to students from underserved communities.
Open door policy
OKR operational model
Team based strategic planning
Pair programming
Employee-led culture committees
Flexible work schedule
Remote work program
Diversity
Highly diverse management team
Mandated unconscious bias training
Diversity manifesto
Mean gender pay gap below 10%
Diversity employee resource groups
We have a DEI committee and a POC committee officially recognized and supported by Stem leadership.
Hiring practices that promote diversity
We actively build diverse pipelines and our DEI committee partners with people operations to monitor and improve our hiring practices.
Health Insurance + Wellness
Flexible Spending Account (FSA)
Stem's Flexible Spending Account (FSA) helps employees cover out-of-pocket medical expenses with pre-tax contributions of up to $2,750 annually.
Dental insurance
We cover 100% of employee premiums and 60% of employees' dependent premiums.
Vision insurance
We cover 100% of employee premiums and 60% of employees' dependent premiums.
Health insurance
We cover 100% of employee premiums and 60% of employees' dependent premiums.
Life insurance
Team workouts
Financial & Retirement
401(K)
401(K) matching
We fully match your first 3% and match half of your 4th and 5th%
Company equity
Child Care & Parental Leave
Generous parental leave
In conjunction with state benefits, we provide up to 21 weeks of fully paid leave for new mothers and up to 13 weeks of fully paid leave for other types of new parents.
Family medical leave
We offer unlimited PTO which employees can use for family medical leave.
Return-to-work program post parental leave
Company sponsored family events
We have an annual "Take Your Kids to Work Day" at Stem for all our employees' sprouts.
Vacation + Time Off
Unlimited vacation policy
Generous PTO
Stem has an unlimited PTO policy.
Paid volunteer time
Paid holidays
Paid sick days
Stem provides employees unlimited paid sick days.
Flexible time off
Bereavement leave benefits
Company-wide vacation
Stem employees are "offline" two weeks over the holidays.
Office Perks
Company-sponsored outings
Stem has an annual summer picnic and winter holiday party. We also host fun events throughout the year such as yoga classes, happy hour meet-ups, movie theater outings, and more.
Some meals provided
Stem offers quarterly dinners/lunches to all departments.
Company-sponsored happy hours
Home-office stipend for remote employees
Professional Development
Job training & conferences
Tuition reimbursement
Stem will contribute $50 per month toward your student loan repayment. This increases by $25 for each year you are enrolled in our program and is capped at $150 per month.
Lunch and learns
We host lunch-and-learn fireside chats with industry leaders in music & fintech.
Promote from within
Mentorship program
Stem's "Buddy Program" matches new hires with seasoned employees. Buddies share knowledge and personal insight with their new hire, as well as guide and support them over their first six months.
Continuing education stipend
Online course subscriptions available
Customized development tracks
Paid industry certifications

Additional Perks + Benefits

Our culture of trust and growth encourages staff to maintain a good work-life balance and pursue learning opportunities that are relevant to their roles.

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