Executive Assistant Operations Manager

Responsibilities

Preparation of materials required for Pricing Analyses and Offering Memorandums, including financial analysis spreadsheets and written content.
Detailed review of all client-facing materials prior to distribution, including Pricing Analyses and Offering Memorandums.
Posting and management of marketing materials across multiple online listing platforms and marketing channels.
Coordinate with graphic designers to ensure marketing materials are completed accurately and on schedule.
Draft professional correspondence to prospective clients and investors.
Support marketing initiatives, including preparation and distribution of sales reports and client communications.
Work collaboratively with the team on client presentations, meetings, and strategic initiatives to win, execute, and close new business.
Conduct research and data collection for Pricing Analyses, Offering Memorandums, and other client deliverables.
Create spreadsheets and data tables in both Word and Excel.
Prepare all materials and supporting documentation necessary for client meetings and presentations.
Provide operational and administrative support to the sales team as necessary.
Ensure efficient workflow and communication across the team, maintaining detailed follow-through as required.
Oversee, manage, and implement best practices across functions including transaction management, social media, marketing, and business operations.
Assist with implementation of brand growth initiatives focused on increasing revenue. 

Qualifications:

We are seeking a highly organized, efficient, and detail-oriented professional who thrives in a fast-paced, transaction-driven environment.
3–7+ years of experience in commercial real estate as an assistant or operations manager
Proficiency in Microsoft Word and PowerPoint
Working knowledge of Adobe InDesign is a plus
Solid understanding of Microsoft Excel, including familiarity with spreadsheet formulas
Proven ability to work effectively in a collaborative team environment
Strong planning, organization, and prioritization skills
Ability to manage multiple complex projects simultaneously while working under pressure to meet deadlines
Self-motivated, team-oriented, and capable of handling multiple responsibilities concurrently

Why Join Our Team

• Work on high-profile commercial real estate opportunities across Southern California
• Join one of Marcus & Millichap’s top-producing investment sales teams
• Highly entrepreneurial, performance-driven environment with significant opportunity for professional growth
• Competitive compensation and performance-based incentives

Benefits:

Marcus & Millichap offers a comprehensive benefits package designed to support employees’ health, well-being, and financial security. Eligible employees may have access to the following benefits, subject to the terms of applicable benefit plans:

•    Health, dental, and vision insurance
•    Paid time off and paid holidays
•    401(k) retirement plan with employer matching contributions
•    Life and disability insurance
•    Employee Assistance Program (EAP) and wellness resources
 
Benefits eligibility, coverage, and employer contributions may vary based on position, employment status (full-time or part-time), location, and length of service. This summary is provided for informational purposes only and does not constitute a guarantee of benefits. Additional details will be provided during the hiring process or upon request.