The Executive Assistant/Office Manager will support executives, manage office logistics, enhance employee engagement, and lead company events while ensuring smooth operations.
Position Overview:
Are you a master of multitasking, a culture champion, and a behind-the-scenes powerhouse? Velo3D is seeking an Executive Assistant / Office Manager who brings energy, precision, and heart to everything they do. This onsite role is the ultimate blend of strategic support and operational leadership—perfect for someone who thrives in fast-paced environments and loves making things happen.
You’ll be the go-to partner for our Executive Leadership Team, ensuring their days run smoothly and strategically. At the same time, you’ll be the pulse of our Fremont office—creating a space that’s organized, welcoming, and infused with our company’s values.
Job Responsibilities
- Executive Support
- Be a trusted partner to multiple executives, managing complex calendars and coordinating high-stakes meetings.
- Attend Executive Leadership Team (ELT) meetings, capture detailed notes, and ensure follow-up on key action items.
- Plan, coordinate, and support company-wide All Hands meetings, including scheduling, logistics, content preparation, and post-meeting communications.
- Own travel planning with precision—from flights and hotels to itineraries and logistics.
- Draft communications, prep presentations, and track deliverables to keep leadership aligned and focused.
- Handle sensitive information with discretion and professionalism.
- Anticipate needs and proactively solve problems before they arise.
- Office Operations
- Create a warm, professional first impression for all visitors and team members.
- Manage office logistics—snacks, supplies, vendors, mail, and maintenance—with efficiency and flair.
- Partner with building management and internal teams to ensure a seamless office experience.
- Track budgets and optimize spending for office operations and employee perks.
- Culture & Employee Engagement
- Lead the charge on company events, celebrations, and team-building activities that bring our values to life.
- Facilitate monthly Culture Committee meetings to drive engagement and connection.
- Collaborate with HR to elevate the employee experience—from onboarding to ongoing culture initiatives.
- Jump into special projects that make Velo3D an even better place to work.
Requirements
- 5+ years of experience in a fast-paced EA/Office Manager role supporting senior leaders.
- Impeccable organization and attention to detail—you make chaos look calm.
- Exceptional communication skills with a polished, professional presence.
- Tech-savvy with tools like Outlook, Microsoft Office, Slack, and Zoom.
- High emotional intelligence, discretion, and a proactive, can-do attitude.
About the Company:
Velo, Velo3D, Sapphire and Intelligent Fusion are registered trademarks of Velo3D, Inc. Without Compromise, Flow, Flow Developer, and Assure are trademarks of Velo3D, Inc.
With the only SupportFree laser powder bed fusion capability, we enable on-demand manufacturing of production quality Titanium, Inconel, and Aluminum parts with an unprecedented degree of design freedom and quality control. The VELO3D award-winning solution includes an integrated offering of hardware and software: Sapphire® metal AM production printer, Flow™ print preparation software, Assure™ quality assurance and control system, and an integrated manufacturing process that runs throughout the printing operation.
Our team enjoys excellent benefits including healthcare coverage and 401(K) employer contributions. We believe in transparency and recognizing exceptional efforts through our monthly all-hands meetings and team member appreciation awards.
Our job titles may span more than one career level. The starting base salary for this full-time position is between $114,000 and $133,000. This salary range reflects the minimum and maximum target for this position in the U.S. The actual base pay is dependent upon many factors, such as work experience, job-related skills, related education, work location, and market demands. The base pay range is subject to change and may be modified in the future. In addition to a competitive base salary and a comprehensive benefits package, this position may be eligible for other forms of compensation such as participation in a bonus and equity program, as applicable.
Velo3D provides equal employment opportunities to all employees and applicants for employment without regard to, and prohibits discrimination and harassment based on, race, color, religion, age, sex, national origin, disability, medical condition, genetic information, military or veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Top Skills
MS Office
Outlook
Slack
Zoom
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