Executive Assistant to the Head of Communications(d/f/m)

Job Description Summary

Job Description

Sandoz continues to go through an exciting and transformative period as a global leader and pioneering provider of sustainable Biosimilar and Generic medicines. As we continue down this new and ambitious path, unique opportunities will present themselves, both professionally and personally. Join us, the future is ours to shape!

Job Description Summary:

As Executive Assistant (EA) to the Head of Communications, you will provide high-level administrative and strategic support to ensure the smooth and efficient operation of the Communications leadership office. You will act as a trusted partner by managing schedules, communications and key projects while maintaining confidentiality and professionalism.  You will play a critical role in enabling the Head of Communications to focus on strategic priorities by anticipating needs, coordinating with internal and external stakeholders, and ensuring seamless execution of day-to-day activities. 

Your Key Responsibilities:

Your responsibilities include, but are not limited to:

Executive Support: 

• Manage complex calendars, travel arrangements, and meeting logistics for the Head of Communications. 

• Prepare briefing materials, presentations, and reports for internal and external meetings. 

• Handle confidential correspondence and communications with discretion and professionalism. 

Project Coordination: 

• Support the planning and execution of key communications initiatives and events. 

• Track progress on strategic priorities and ensure timely follow-up on action items. 

• Liaise with internal teams to gather information, coordinate deliverables, and support cross-functional collaboration. 

Stakeholder Management: 

• Serve as a point of contact for internal and external stakeholders, ensuring timely and effective communication. 

• Build strong working relationships across the Communications team and broader organization. 

Operational Excellence: 

• Maintain organized systems for document management, budget tracking, expense reporting, and administrative processes. 

• Identify opportunities to improve workflows and enhance efficiency within the office of the Head of Communications. 

What you’ll bring to the role:

Essential Requirements:

• Bachelor’s degree in Business Administration, Communications, or a related field preferred 

• Fluent in English (written and spoken); additional languages are a plus 

• Experience and Skills: 10+ years of experience in an executive assistant or senior administrative role, ideally supporting C-level or senior leadership 

• Experience in a corporate communications or global matrixed environment is a plus 

• Exceptional organizational and time management skills 

• Strong written and verbal communication abilities 

• High level of discretion, integrity, and professionalism 

• Proficiency in Microsoft Office Suite and collaboration tools (e.g., Teams, SharePoint, Outlook) 

• Ability to manage multiple priorities and work under pressure 

• Proactive, detail-oriented, and solutions-focused mindset 

Why Sandoz?

Generic and Biosimilar medicines are the backbone of the global medicines industry. Sandoz, a leader in this sector, provided more than 900 million patient treatments across 100+ countries in 2024 and while we are proud of this achievement, we have an ambition to do more!

With investments in new development capabilities, production sites, new acquisitions, and partnerships, we have the opportunity to shape the future of Sandoz and help more patients gain access to low-cost, high-quality medicines, sustainably.

Our momentum is powered by an open, collaborative culture driven by our talented and ambitious colleagues, who, in return for applying their skills experience an agile and collegiate environment with impactful, flexible-hybrid careers, where diversity is welcomed and where personal growth is supported! 

Join us!

Commitment to Diversity & Inclusion:

We are committed to building an outstanding, inclusive work environment and diverse teams representative of the patients and communities we serve.

Accessibility and accommodation

Sandoz is committed to working with and providing reasonable accommodation to all individuals. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the recruitment process, please send an e-mail to [email protected] and let us know the nature of your request and your contact information. Please include the job requisition number in your message

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Skills Desired