Executive Assistant (EA to COO)

Executive Assistant (EA to COO)

Location: Beverly Hills, CA (On-Site)

Team: Operations

About StudyFetch

StudyFetch is the #1 AI-native learning platform globally, transforming how millions of students learn through personalized AI-powered education. We’re growing fast with backing from top-tier investors and a mission that’s redefining the future of education and ethical learning.

About the Role

We’re looking for an Executive Assistant to support the COO and serve as a critical operational partner across the business. This is far more than calendar management; this role functions as a “mini Chief of Staff,” helping streamline priorities, manage cross-functional workflows, remove operational friction, and ensure the COO’s time is spent on the highest-impact work.

You’ll oversee executive scheduling, communication flow, and task prioritization, while also stepping into operational coordination across teams. You’ll manage the office day-to-day, maintaining an efficient environment and supporting the team with logistics and operational clarity. You’ll also help drive follow-through on initiatives, prepare materials, and coordinate cross-team execution.

This is a high-trust role requiring exceptional judgment, discretion, organization, and the ability to anticipate needs before they arise.

Key Responsibilities

• Serve as the COO’s right hand; anticipating needs, managing priorities, and ensuring high-leverage use of time.

• Manage complex calendars, scheduling, follow-ups, inbox organization, and day-to-day communication flow.

• Coordinate operational workflows across marketing, product, engineering, and business functions as needed.

• Track tasks, deadlines, and deliverables to ensure nothing falls through the cracks.

• Oversee office operations: ordering supplies, managing building relationships, handling facilities needs, ensuring smooth day-to-day functioning.

• Prepare executive briefs, meeting agendas, pre-reads, and follow-up notes.

• Assist with special projects, research, vendor coordination, and documentation.

• Coordinate on-site meetings, internal events, and team operational needs.

• Maintain confidentiality on company information, HR matters, and executive communications.

• Act as an extension of the COO in communication style, professionalism, and decision-making.

• Serve as a brand ambassador for StudyFetch, ensuring every candidate experience reflects our values.

• Maintain strict confidentiality and professionalism across all hiring activities.

What We’re Looking For

• 3–7 years of executive assistant experience supporting senior leaders; startup or high-growth environment preferred.

• Strong organizational and project management skills—able to manage competing priorities with precision.

• Calm under pressure with exceptional communication skills and high emotional intelligence.

• Can operate like a mini Chief of Staff: structured thinker, proactive, anticipatory, solution-oriented.

• Ability to maintain strict confidentiality and exercise excellent judgment.

• Comfortable working onsite 5 days a week in a fast-moving environment.

• Highly detail-oriented with strong writing and documentation skills.

• Experience managing office operations is a plus (or willingness to learn quickly).

What We Offer

• $90,000 - $130,000 Base Salary

• 100% employer paid Medical, Dental, and Vision Insurance

• 75% dependent coverage

• Direct partnership with the COO and exposure to company-wide operations

• A high-growth, mission-driven team focused on transforming how students learn

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If you're ready to revolutionize learning, join our team!