Executive Assistant to the COO, Atlantic Music Group

Job Description:

At Warner Music Group, we’re a global collective of music makers and music lovers, tech innovators and inspired entrepreneurs, game-changing creatives and passionate team members. Here, we turn dreams into stardom and audiences into fans. We are guided by three core values that underpin everything we do across all our diverse businesses: 

● Curiosity: We do our best work when we’re immersing ourselves in culture and breaking through barriers. Curiosity is the driving force behind creativity and ingenuity. It fuels innovation, and innovation is the key to our future. 

● Collaboration: Making music and bringing it to the world is all about the power of originality amplified by teamwork. A great idea, like a great song, travels globally. We ignite passions and build connections across our diverse community of artists, songwriters, partners, and fans. 

● Commitment: We pursue excellence for our team and our talent. Everything in music starts with a leap into the unknown, and we’re committed to keeping the faith, acting with integrity, and delivering on our promises. 

WMG is home to a wide range of artists, musicians, and songwriters that fuel our success. That is why we are committed to creating a work environment that actively values, appreciates, and respects everyone. We encourage applications from people with a wide variety of backgrounds and experiences. 

Consider a career at WMG and get the best of both worlds – an innovative global music company that retains the creative spirit of a nimble independent. 

Job Title: Executive Assistant to the Chief Operating Officer, Atlantic Music Group

A little bit about our team:

Here at Atlantic Music Group, we live and breathe music, and we're looking for a dynamic Executive Assistant to support our Chief Operating Officer in driving our vision forward.

Your role:

As the Executive Assistant to the COO, you will support a key leader in all facets of their duties and responsibilities, providing high-level administrative and organizational support. You will carry out standard, sophisticated and confidential administrative/clerical duties that may require considerable experience, skill, and knowledge of organization policies and procedures.

Here you’ll get to:

• Manage and schedule the executive's numerous day-to-day events, such as- setting up conference calls, running point for in-person meetings, answering phones, directing calls, and taking messages
• Ensure executive is running on time for each call and meeting, take diligent notes in meetings, and build action item lists where needed
• Serve as a reliable contact between internal and external partners, communicate high priorities to the executive in a timely manner
• Create and/or edit business documents such as reports, presentations, and briefs
• Manage confidential projects and ensure the successful delivery of objectives aligned with the position's strategic goals
• Prepare correspondence (memos, emails); Read and speak to materials and documents, recognize critical data and information, and effectively communicate vital information
• Process and maintain T&E expenses for the COO via Concur
• Uphold and conduct work within the standards and procedures of the company’s Code of Conduct and core values
• Partner with Facilities and IT to ensure the office of the executive is maintained, and conference rooms are in working order
• Coordinate frequent travel for executive both domestic and internationally and accompany on travel as needed
• Arrange gifts, donations, and charitable contributions on behalf of AMG within budget and the Code of Conduct
• Complete ad hoc projects, as needed

We’d love it if you had:

• 5+ years experience as an Executive Assistant or an Administrative Assistant, supporting at an executive level, ideally in the entertainment or music industry.
• Knowledge of general business practices and industry trends
• Possess a strong and timely work ethic; excellent organization skills and focused attention to detail
• Demonstrate innovation through thoughtful suggestions of change/improvements within the scope of work
• Proficiency with Google Workspace (Docs, Sheets, Slides, etc.)
• Demonstrated ability to quickly master new technologies and adapt to evolving tools and systems with enthusiasm and proficiency
• Exhibit an independent work style, foresight, and initiative
• Demonstrate a high level of customer service and phone etiquette for both internal and external clients; Excellent written communication and interpersonal skills
• Experience with confidentiality and handling sensitive information with discretion
• Expertly collaborate and flex to all levels of the organization, high-profile individuals, clients, and vendors
• A genuine love for music and an understanding of the industry.
• Ability to travel with executive on an as-needed basis

About us:

As the home to 10K Projects, Asylum, Atlantic Music Group, East West, FFRR, Fueled by Ramen, Nonesuch, Parlophone, Rhino, Roadrunner, Sire, Warner Records, Warner Classics, and several other of the world’s premier recording labels, Warner Music Group champions emerging artists and global superstars alike. And our renowned publishing company, Warner Chappell Music, represents genre-spanning songwriters and producers through a catalog of more than one million copyrights worldwide. Warner Music Group is also home to ADA, which supports the independent community, as well as artist services division WMX. In addition, WMG counts film and television storytelling powerhouse Warner Music Entertainment among its many brands.

Together, we are Warner Music Group: Independent Minds. Major Sound.

Love this job and want to apply?

Click the “Apply” link at the top of the page, or apply directly with your LinkedIn. Applying with LinkedIn will import all of the information you put in your profile, but will still allow you to upload a resume and cover letter.

Don’t be discouraged if you don’t hear from us right away. We’re taking our time to review all resumes, and to find the best people for WMG.

Thanks for your interest in working for WMG.  We love it here, and think you will, too.

This position requires a minimum of four days per week in the office. We value in-office collaboration and believe it's essential for talent development and fostering strong working relationships.

#LI-Onsite

WMG is committed to inclusion and diversity in all aspects of our business. We are proud to be an equal opportunity workplace and will evaluate qualified applicants without regard to race, religious creed, color, age, sex, sexual orientation, gender, gender identity, gender expression, national origin, ancestry, marital status, medical condition as defined by state law (genetic characteristics or cancer), physical or mental disability, military service or veteran status, pregnancy, childbirth and related medical conditions, genetic information or any other characteristic protected by applicable federal, state or local law.

Copyright © 2025 Warner Music Inc.

Links to relevant documents:

2025 Benefits At A Glance final.pdf

EVerify Participation Poster.pdf

Right To Work .pdf