Executive Assistant to the Chief Executive Officer

The individual in this role will provide high-level administrative support to the CEO. This position requires a proactive, resourceful, and highly skilled professional capable of managing a wide variety of complex administrative tasks with precision, discretion and sound judgment. The ideal candidate will have exceptional communication skills, strong multitasking abilities, and the capacity to thrive in a fast-paced environment. This is a hybrid position, requiring on-site presence three days per week and as necessary on an ad hoc basis.

Responsibilities:

• Coordinate and manage the CEO’s schedule, including meetings, appointments, and travel arrangements. Anticipate scheduling conflicts and proactively resolve them
• Schedule quarterly Board meetings and Board committee meetings.  Prepare materials for Board meetings and manage day-to-day communications with Directors
• Manage travel and logistics (hotel, transportation, food, expenses, etc.) for members of the Board of Directors and visiting guests
• Work with CEO, CFO and Investor Relations staff to schedule quarterly earnings calls. Manage logistics associated with company announcements and investor calls
• Lead special projects and ad-hoc assignments
• Identify opportunities for administrative and operational process improvements
• Prepare and edit Word, Excel, PowerPoint presentations, agendas and other documents
• Provide calendaring, travel and other administrative support to members of the CEO’s executive team when necessary
• Screen and triage incoming calls and visitors; evaluate inquiries and either alert the CEO of priority matters or make an appropriate referral

Preferred Skills, Qualifications and Technical Proficiencies:

• Ability to manage multiple high-priority tasks simultaneously while maintaining attention to detail and accuracy
• Ability to view the calendar as a fluid and flexible puzzle, identifying potential challenges and proactively resolving them
• Ability to remain calm, focused, and composed in high-stress situations
• Ability to identify critical priorities, manage competing demands, and exercise sound decision-making in fast-moving situations
• Maintain a positive outlook with a willingness to “roll up sleeves” and cheerfully pitch in wherever needed
• Excellent organizational skills with a proven ability to prioritize, track, and execute projects efficiently and effectively
• Ability to quickly learn and implement new procedures, software, and technologies

Preferred Education and Experience:

• Bachelor’s degree (Business Administration, Communications, or a related field)
• Proven experience as an Executive Assistant or in a similar high-level administrative role, ideally supporting C-level executives
• Experience in the pharmaceutical or healthcare industry is highly preferred

The pay range that the Company reasonably expects to pay for this headquarters-based position is $150,700 - $177,300; the pay ultimately offered may vary based on legitimate considerations, including geographic location, job-related knowledge, skills, experience, and education.

 Applicants must be currently authorized to work in the United States on a full-time basis.