Provide comprehensive administrative support to the CEO, managing calendars, coordinating travel, preparing materials, and liaising with stakeholders while maintaining professionalism and confidentiality.
Buck Mason is seeking an exceptional Executive Assistant to provide invaluable administrative support to our co-founder and CEO. In this role, you'll masterfully manage his calendar, coordinate travel arrangements, and handle any day-to-day administrative needs that arise. With meticulous attention to detail and an impeccable organizational system, you'll ensure the CEO is fully prepared for each workday. As a tack-sharp communicator, you'll expertly handle email correspondence with our esteemed contacts while serving as a vital member of our Communications team.
As the Executive Assistant, you'll proactively anticipate how to optimize each day for success, conducting thorough research and preparing materials in advance. Cultivating strong relationships with our valued supporters, friends, and guests, both in-person and through email, will be a key aspect of this role. Additionally, you'll collaborate with the Finance and Strategy teams to plan and coordinate important events such as Board Meetings and Quarterly Management Off-Sites. You'll also lend a hand with various administrative tasks within the Executive department and assist the Communications team with media opportunities for the CEO, including internal communications platforms and PR requests.
Who you are:
- High level of professionalism, judgment, and emotional intelligence.
- A genuine passion for supporting others.
- A "no task is too big or too small" mindset.
- An optimistic and high-energy approach.
- Tech-savviness to navigate our digital landscape effectively.
- A proactive partner who anticipates needs, removes obstacles, and creates efficiency.
- Calm under pressure, adaptable, and solutions-oriented.
- A relationship builder who communicates with clarity and confidence.
- Someone who takes pride in organization, quality, and reliability.
Requirements:
- 1+ years of Executive or Personal Assistant experience, with direct support to a C-suite executive preferred.
- Exceptional organizational skills, attention to detail, and ability to multitask effectively.
- Strong written and verbal communication skills.
- Ability to think ahead and problem-solve in dynamic and fast-paced settings.
- Proficiency in Google Workspace, Microsoft Office Suite, and project management tools.
- Ability to maintain confidentiality and handle sensitive information.
- Bachelor’s degree preferred but not required.
- Valid driver’s license and reliable transportation required.
What you'll do:
- Provide day-to-day executive support to the CEO, including calendar management, meeting coordination, and travel planning.
- Maintain a dynamic and strategic calendar, ensuring proper prioritization of meetings, deadlines, and commitments.
- Prepare, edit, and manage correspondence, presentations, reports, and other documents on behalf of the CEO.
- Serve as a key liaison between the CEO and internal/external stakeholders, ensuring clear and timely communication.
- Handle confidential information with the utmost professionalism and discretion.
- Support the CEO in prioritizing initiatives, tracking progress, and keeping projects on schedule.
- Manage expenses, invoices, and reimbursement submissions.
- Anticipate the CEO’s needs and proactively address operational and logistical challenges.
- Perform additional administrative or strategic support tasks as needed.
Buck Mason designs updated, modern American classics for daily wear. Founded in 2013 by Sasha Koehn and Erik Allen, who were neighbors in Venice, California, they initially set up shop in a 350 square foot garage off Abbot Kinney Boulevard. Using old school manufacturing techniques combined with modern technology, they took an architectural approach to the product with the goal of making fashion less complicated, building each piece to last beyond a single season. Much of their product is made in the USA, where you can often find Sasha and Erik on the factory floor.
Top Skills
Google Workspace
Microsoft Office Suite
Project Management Tools
Buck Mason Los Angeles, California, USA Office
119 N Larchmont Blvd, Los Angeles, CA, United States, 90004
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